Ricoh 7500 Manuale Utente

FAX Option Type 7500Operating InstructionsFacsimile ReferenceRead this manual carefully before you use this machine and keep it handy for future refer

viiiSpecifying Options ...243To send a fax document at a

Transmission901E Select search criteria for each condition.The meanings of the search criteria are as follows:• [Beginning Word]: Search for strings t

Searching for a Destination in the Address Book911H Select a destination.If the required destination does not appear, press [U] or [T] to display it.P

Transmission921C Enter a registration number using the number keys, and then press [#].You do not need to enter the first zeros of a registration numb

On Hook Dial931On Hook DialThe On Hook Dial function allows you to dial while listening to the tone fromthe internal speaker. You can send a fax check

Transmission941D When the line is connected and you hear a high-pitched tone, press the{Start} key.The transmission starts.If you want to cancel a tra

Manual Dial951Manual DialPick up the handset of the external telephone and dial. When the line is connect-ed and you hear a high-pitched tone, press t

Transmission961E Replace the handset.If you want to cancel a transmission, press the {Clear/Stop} key, and then re-move the originals.After transmissi

Sender Settings971Sender SettingsUse this function to set sender information.If the sender's e-mail address is registered in the destination list

Transmission981D Confirm the selected sender, and then press [OK].E To print the sender's name on the receiver's sheet, press [Stamp Sender

Sender Settings991H Specify the destination, and then press the {Start} key.Note❒ You can confirm transmission results by using both the E-mail TX Res

1How to Read This ManualSymbolsThis manual uses the following symbols:Indicates important safety notes.Ignoring these notes could result in serious in

Transmission1001Advanced FeaturesThis section describes how to specify a destination using advanced features.Setting SUB Codes for TransmissionFollow

Advanced Features1011C Press [Option Setting].D Press [SUB Code Transmission].E Press [OK] twice.The standby display appears.F Enter the fax number of

Transmission1021J Enter a SUB Code, and then press [OK].If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing[OK], and then try

Advanced Features1031Setting a passwordThere are times when you may want to use an “SID” (Sender ID) when sendingconfidential faxes with the SUB Code

Transmission1041B Press [Option Setting].C Press [SEP Code Reception].D Press [OK] twice.The standby display appears.E Enter the fax number of a desti

Advanced Features1051I Enter a SEP Code, and then press [OK].If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing[OK], and the

Transmission1061Entering a passwordThere are times you may want to use a password when receiving faxes by SEPCode Reception.Note❒ For the maximum numb

Advanced Features1071SEP Code RX Result ReportThis report is printed after each SEP Code Reception is completed and shows itsresult.If E-mail TX Resul

Transmission1081Canceling a TransmissionThis section explains how to cancel a fax transmission.Important❒ Remember that the Communicating indicator tu

Canceling a Transmission1091Note❒ Scanning may be completed while you are performing the cancel operation.While the Original Is Being TransmittedFollo

2Reading the DisplayThis section explains how to use control panel and screen-displayed keys.The display guides you through operations, shows messages

Transmission1101D Press [OK].To cancel another file, repeat steps B and D.To cancel stopping transmission, press [Cancel].E Press [Exit].The standby d

Canceling a Transmission1111Before the Transmission Is StartedUse this procedure to cancel a transmission after the original is scanned.This function

Transmission1121C Select the file you want to cancel.If the desired file is not shown, press [U] or [T] to find it.There are cases when a destination

Canceling a Transmission1131F Press [Exit] twice.The standby display appears.Note❒ To cancel transmission to some destinations that a fax is sent to,

Transmission1141Confirming a TransmissionA Press [Change TX / Info].B Press [Check / Stop Transmission File].C Select a file to check.If multiple dest

Confirming a Transmission1151D Press [Check / Change Settings].E Confirm a transmission, and then press [Exit].F Press [Exit] twice.The standby displa

Transmission1161Checking the Storage Result (Memory Storage Report)This report is printed after an original is stored in memory. It helps you reviewth

1172. Other Transmission FeaturesThis section explains the features of [TX Mode], which you can use to apply trans-mission functions.Sending at a Spec

Other Transmission Features1182D Enter the time (24 hour format) using the number keys, and then press [OK].When entering numbers smaller than 10, add

Requesting a Reception Notice1192Requesting a Reception NoticeYou can confirm sent documents were properly received using e-mail or theJournal.The rec

3Reading the Display Panel and Using KeysThis section explains key functions and messages that appear on the control panel.❖ Initial Display1. Display

Other Transmission Features1202Note❒ If the fax is not received normally, “Error” appears in the Result column.❒ Only the last 50 communications appea

Setting an E-mail Destination as a BCC1212Setting an E-mail Destination as a BCCE-mail is sent to all specified destinations as bcc.A Place the origin

Other Transmission Features1222Confirming Transmission Results by E-mailUse this function to confirm the transmission results by sending an e-mail not

Confirming Transmission Results by E-mail1232D Select the destination of notification, and then press [OK].If you make a mistake, before pressing [OK]

Other Transmission Features1242Entering the SubjectAllows you to enter a subject for the document you want to send.A Place the original, and then sele

Entering the Subject1252E To enter the character strings programmed in the machine, press [User Text],and then select the character strings you want t

Other Transmission Features1262Referencep.28 “E-mail Subject”p.149 “Received Images”p.272 “Maximum Values”“Entering Text”, About This Machine“System S

Entering the Text1272Entering the TextAllows you to enter the text to be transmitted.Important❒ Program text strings in advance in “Program / Change /

Other Transmission Features1282F Specify a destination, and then press the {Start} key.Note❒ You cannot send text only without an original.❒ You can p

Transmission Options1292Transmission OptionsThis section describes various functions that you can switch on and off for anyparticular transmission, fo

413. Allows you to set various fea-tures for transmission.14. Allows you to set a sender.15. Allows you to check the numberof “Transmission Standby Fi

Other Transmission Features1302E Select the standard message to be stamped, and then press [OK].The selected standard message is shown above the highl

Transmission Options1312Important❒ If you turn this function off, the scale of the original is maintained and someparts of the image may be deleted wh

Other Transmission Features1322Label InsertionWith this function you can have the receiver's name printed on the documentthat is received at the

Transmission Options1332D Press [Label Insertion] to highlight it.To cancel Label Insertion, press [Label Insertion] again.E Press [OK] twice.F Specif

Other Transmission Features1342Closed NetworkIf you turn this function on, transmission will only take place if the destination'sClosed Network C

Transmission Options1352SUB Code TransmissionEnable this function to perform SUB Code Transmission.Important❒ This function is not available with Inte

Other Transmission Features1362Note❒ You can program one of the Quick Operation keys with operations for thisfunction. Using the Quick Operation key a

Transmission Options1372D Press [SEP Code Reception] to highlight it.To cancel SEP Code Reception, press [SEP Code Reception] again.E Press [OK] twice

Other Transmission Features1382Fax Header PrintWhen the Fax Header is set to on, the stored name is printed on the receiver'spaper.In some cases,

Transmission Options1392Note❒ You can program fax header names using the Program Fax Informationfunction in the Facsimile Features menu.❒ You can sele

5Simplified DisplayThis section explains how to switch to the simplified display.When you press the {Simplified Display} key, the screen changes from

Other Transmission Features1402

1413. ReceptionThis section explains reception and reception functions such as printing receiveddocuments or routing received documents to other fax m

Reception1423Referencep.45 “Resolution”p.142 “Memory Reception”p.143 “Substitute Reception”p.157 “Printing Options”Memory ReceptionThe machine waits u

Types of Reception1433Reference“Facsimile Features”, General Settings Guide“Troubleshooting When Using the Facsimile Function”, TroubleshootingSubstit

Reception1443Receiving documents unconditionallyIf one of the conditions in the following list occurs, the machine receives all faxdocuments using Sub

Types of Reception1453You can specify the following conditions with the User Parameters (switch 05,bit 2, 1) in the Facsimile Features menu.• When Own

Reception1463Reception ModesThere are two ways you can set up the machine to handle incoming calls:• Manual Reception (an external telephone required)

Reception Modes1473Switching the Reception ModeYou can switch reception modes using Reception Settings in the Facsimile Fea-tures menu.If you program

Reception1483Receiving Internet Fax DocumentsYou can receive e-mail documents by Internet Fax.There are two methods of receiving e-mail: Auto E-mail R

Receiving Internet Fax Documents1493Manual E-mail ReceptionFollow these steps to receive a fax by accessing the e-mail server manually.Important❒ Prog

6Function ListThis section explains various items that can be specified in the Facsimile Fea-tures menu.Press the {User Tools/Counter} key to display

Reception15031. E-mail transmitted without speci-fying a subject in “TX Mode”.2. E-mail transmitted with a subjectspecified in “TX Mode”.3. FromThe na

Reception Functions1513Reception FunctionsThis section explains useful functions for receiving fax documents.Routing Received DocumentsThis section de

Reception1523Transferring Received DocumentsThe machine can transfer received documents by using SUB Codes.Originals sent with a SUB Code that matches

Reception Functions1533Forwarding Received DocumentsThis machine can forward received documents to other destinations pro-grammed in this machine.Note

Reception1543Referencep.272 “Maximum Values”“Facsimile Features”, General Settings GuideSMTP Reception Using Internet FaxYou can receive a document se

Reception Functions1553Routing e-mail received via SMTPE-mail received via SMTP can be routed to other fax machines.Important❒ Before routing e-mail r

Reception1563Note❒ If an e-mail transfer request is received when the “SMTP RX File Delivery Set-tings” is “Off”, this machine responds with an error

Printing Options1573Printing OptionsThis section explains useful functions for printing received documents.Print Completion BeepWhen this function is

Reception1583Centre MarkWhen this function is enabled, marks are printed halfway down the left side andat the top centre of each page received.This ma

Printing Options1593Two-Sided PrintingYou can have a received document printed on both sides of a sheet.Important❒ To use this function, all pages of

7❖ Send Settings❖ Reception SettingsFunction name DescriptionMax. E-mail Size Specify to limit the size of e-mail messages that are transmitted, if re

Reception1603Note❒ You can turn this function on or off using 2 Sided Print in the Facsimile Fea-tures menu.❒ Printouts may vary depending on how the

Printing Options1613Note❒ The maximum number of copies that can be made for each document is 10.❒ When using the Multi-copy function with specified se

Reception1623Page Separation and Length ReductionIf the size of a received document is longer than the paper loaded in the machine,each page of the do

Printing Options1633Page ReductionIf you receive a document that is longer than the paper in the tray, the machineusually prints it on two pages.If yo

Reception1643If There Is No Paper of the Correct SizeIf there is no paper in the machine that matches the size of a received document,the machine will

Printing Options1653Just size printingIf you enable this function, received documents are printed on the sheet that hasthe highest priority.This funct

Reception1663Note❒ You can load a maximum of 100 sheets of standard paper in the bypass tray.❒ You can use a size of paper not loaded in the paper tra

Printing Options1673Tray ShiftUse this function to shift the output position for each document, so you can sep-arate received documents easily.Importa

Reception1683

1694. Changing/ConfirmingCommunication InformationThis section explains the features of [Change TX / Info], which you can use to con-firm communicatio

8❖ Initial SettingsReference“Facsimile Features”, General Settings GuidePaper Tray Use this function to print fax documents re-ceived from programmed

Changing/Confirming Communication Information1704Deleting a Destination from a Simultaneous BroadcastYou can delete selected broadcasting destinations

Changing the Settings of Files in Memory1714D Press [Check / Change Settings].E Press [Change] for the destination you want to delete.F Press the {Cle

Changing/Confirming Communication Information1724Adding a DestinationYou can add a destination for broadcasting.A Press [Change TX / Info].B Press [Ch

Changing the Settings of Files in Memory1734D Press [Check / Change Settings].E Press [Add Destination].F Specify the destination using the number key

Changing/Confirming Communication Information1744Changing the Transmission TimeYou can change the transmission time specified with Send Later.You can

Changing the Settings of Files in Memory1754D Press [Check / Change Settings].E Press [Change TX Time].F Press [Clear], re-enter the transmission tim

Changing/Confirming Communication Information1764Changing the SMTP Server SettingYou can change the settings for whether or not to bypass the SMTP ser

Changing the Settings of Files in Memory1774D Press [Check / Change Settings].E Press [Change].F Press [SMTP].G Select [Yes] or [No], and then press [

Changing/Confirming Communication Information1784H Press [OK].I Press [Exit].Repeat from step C to change the SMTP server settings of other recipients

Printing a File from Memory1794Printing a File from MemoryIf you want to check the contents of a file that is stored in memory and not yetsent, use th

91. TransmissionThis section explains basic transmission operations such as specifying a trans-mission mode or destination.Transmission ModesThere are

Changing/Confirming Communication Information1804D Press [Print].If you want two-sided printing, press [Print on 2 Sides].To cancel printing, press [C

Printing a List of Files in Memory (Print TX File List)1814Printing a List of Files in Memory (Print TX File List)Print this list if you want to find

Changing/Confirming Communication Information1824D Press the {Start} key.To cancel printing after pressing the {Start} key, press [Stop Printing]. The

Resending a File1834Resending a FileMachine memory stores documents that could not be successfully transmittedusing Memory Transmission. Use this proc

Changing/Confirming Communication Information1844D Press [Transmit Failed File].To add a destination, press [Add Destination], and then specify the de

Checking the Transmission Result (Transmission File Status)1854Checking the Transmission Result (Transmission File Status)You can confirm transmission

Changing/Confirming Communication Information1864D Press [Exit] twice.The standby display appears.Note❒ Only the transmission results of the latest co

Checking the Transmission Result (Transmission File Status)1874Confirming by E-mailUse the E-mail TX Results function to send reports by e-mail to a c

Changing/Confirming Communication Information1884Communication Result Report (Memory Transmission)This report is printed when a Memory Transmission is

Checking the Transmission Result (Transmission File Status)1894Note❒ If E-mail TX Results is programmed in a Quick Operation key, you can selectwhethe

IntroductionThis manual contains detailed instructions and notes on the operation and use of this machine. For yoursafety and benefit, read this manua

Transmission101Normally the machine is in the Memory Transmission mode. To switch themode to Immediate Transmission, press [Immed. TX].Note❒ You can s

Changing/Confirming Communication Information1904Checking the Reception Result (Reception File Status)Confirm the reception result on the screen or in

Checking the Reception Result (Reception File Status)1914D Press [Exit] twice.The standby display appears.Note❒ Only the reception results of the late

Changing/Confirming Communication Information1924Print JournalYou can print the Journal manually.Important❒ The contents of a Journal printed automati

Print Journal1934AllPrints the results of communications in the order made.A Press [Change TX / Info].B Press [Print Journal].C Select [All].D Press t

Changing/Confirming Communication Information1944Print per File No.Prints only the results of communications specified by file number.A Press [Change

Print Journal1954Print per UserPrints the results of communications by individual senders.A Press [Change TX / Info].B Press [Print Journal].C Select

Changing/Confirming Communication Information1964F Press the {Start} key.To cancel a file printing, press [Stop Printing]. The display returns to that

Print Journal1974JournalThis section explains the items printed in the Journal.1. Printing dateShows the date and time the report wasprinted.2. Progra

Changing/Confirming Communication Information1984• For Internet Fax destinationsAt time of transmission, it shows thee-mail address or name programmed

Print Journal1994Transmitting Journal by E-mailUse this function to send the Journal to the administrator's e-mail address.The Journal is sent au

Transmission Modes111❖ When sending to an Internet Fax destinationPress [Internet Fax] to switch the type of transmission to Internet Fax.Referencep.2

Changing/Confirming Communication Information2004Printing/Deleting Received and Stored Documents (Print/Delete Stored Reception File)You can print doc

Printing/Deleting Received and Stored Documents (Print/Delete Stored Reception File)2014Printing Received and Stored DocumentsUse the following proced

Changing/Confirming Communication Information2024Referencep.272 “Maximum Values”“Facsimile Features”, General Settings GuideDeleting Received and Stor

Printing a File Received with Memory Lock2034Printing a File Received with Memory LockThis is a security function designed to prevent unauthorized use

Changing/Confirming Communication Information2044D Enter a 4-digit Memory Lock ID with the number keys, and then press the{Start} key.If the Memory Lo

Personal Boxes2054Personal BoxesYou can receive confidential documents to Personal Boxes.Important❒ Before using this function, set the Personal Box i

Changing/Confirming Communication Information2064Printing Personal Box DocumentsFollow these steps to print a document received into a Personal Box.A

Personal Boxes2074E If a password has been set for the box, enter the password, and then press [OK].If you make a mistake, press [Clear] or the {Clear

Changing/Confirming Communication Information2084Information BoxesThis section describes how to use Information Boxes.Important❒ Before using this fun

Information Boxes2094Storing Documents in Information BoxesFollow these steps to store a document in an Information Box.A Press [Change TX / Info].B P

Transmission121C Make the scan settings you require. D Using the number keys or a Destination key, specify a destination.If you make a mistake, press

Changing/Confirming Communication Information2104E Place the original, and then select the scan settings you require.You can also select the following

Information Boxes2114Printing Information Box DocumentsFollow these steps to print a document stored in an Information Box.A Press [Change TX / Info].

Changing/Confirming Communication Information2124F Press the {Start} key.If you want two-sided printing, press [Print on 2 Sides] before pressing the{

Information Boxes2134E If a password has been set for the box, enter the password, and then press [OK].If you make a mistake, press [Clear] or the {Cl

Changing/Confirming Communication Information2144

2155. Storing a DocumentThis section explains storing and managing documents in the Document Server.Sending a Stored FileThis section describes how to

Storing a Document2165Note❒ Stored documents are not deleted even if there is a power failure, or the mainpower switch is turned off.❒ You can specify

Sending a Stored File2175A Place the original, and then select the scan settings you require.Set “Original Orientation” correctly. If you do not, the

Storing a Document2185F If you have selected [Send & Store], specify the receiver.If you have selected [Store Only], proceed to step G.G Press the

Sending a Stored File2195Reference“Entering Text”, About This MachineSetting a file nameA Press [File Name].B Enter the file name.C Press [OK].Referen

Transmission Modes131F Specify the next destination.Press [Fax] or [Internet Fax] to switch the transmission type between fax/IP-Fax and Internet Fax.

Storing a Document2205B Enter a password using the number keys, and then press [OK].If you make a mistake, press [Clear] or the {Clear/Stop} key befor

Sending a Stored File2215B Select the documents to be sent.When multiple documents are selected, they are sent in the order of selection.•Press [Queue

Storing a Document2225D When you want to add your originals to stored documents and send themall at once, press [Original + Stored File] or [Stored fi

Sending a Stored File2235Specifying documents from [File List]A Press [U] or [T] to display the documents to be sent.B Select the file.Specifying docu

Storing a Document2245Specifying documents by [File Name]A Select [File Name].B Enter the name of the document to be sent, and then press [OK].Partial

Sending a Stored File2255C Check the preview.•Press [Zoom Out] or [Zoom In] to reduce or enlarge the preview image.•Press [←][→][↑][↓] to scroll the p

Storing a Document2265B Select the document to be printed.Press the Thumbnail key to switch the screen to thumbnail display.C If you select a document

Sending a Stored File2275Note❒ Only documents stored using the facsimile function can be printed.❒ When printing originals that were not stored using

Storing a Document2285C If you select a document for which a password is set, enter the password,and then press [OK]. When a selected file does not ha

Sending a Stored File2295Changing a user nameA Press [Change User Name].B Press [Clear].The user name is deleted.C Enter the new user name, and then p

Transmission141Sending multiple originals using the exposure glassFollow these steps to send multiple originals using the exposure glass.A Make sure [

Storing a Document2305Changing the file nameA Press [Change File Name].B Press [Backspace] or [Delete All], and then re-enter the file name.C Press [O

Sending a Stored File2315B Enter a new password using the number keys, and then press [OK].C Enter the password again, and then press [OK].Deleting a

Storing a Document2325B Press [Manage / Delete File].C Select the document you want to delete.You can also delete multiple documents at once.D Enter a

2336. Fax via ComputerThis section explains how to use this machine's facsimile function from a com-puter via a network.Sending Fax Documents fro

Fax via Computer2346Note❒ It is recommended that you use a Web Image Monitor running under thesame network environment as this machine. Otherwise, the

Sending Fax Documents from Computers2356❖ Operating environment•ComputerPC/AT compatible• Operating systemsMicrosoft Windows 98/MeMicrosoft Windows 20

Fax via Computer2366Auto Run programThe installers for various drivers and utilities launch automatically as Auto Runprograms when you insert the CD-R

Sending Fax Documents from Computers2376A Quit all applications currently running.B Insert the CD-ROM included with this machine into the CD-ROM drive

Fax via Computer2386Setting print propertiesThis section explains how to make settings such as paper size or resolution.A On the [Start] menu, point t

Sending Fax Documents from Computers2396Making settings for option configurationMake settings for optional units installed in this machine.A On the [S

Transmission Modes151Parallel Memory TransmissionThis function dials while the original is being scanned.Standard Memory Transmission stores the origi

Fax via Computer2406Basic TransmissionThis section explains how to send fax documents created using Windows applications.To send a fax, simply select

Sending Fax Documents from Computers2416Specifying a destination using a destination listA Click the [Address Book] or [Specify Destination] tab.The [

Fax via Computer2426E Click the destination in the destination list to highlight it, and then click[Set as Destination].The selected destination is ad

Sending Fax Documents from Computers2436F To specify more destinations, repeat steps B through E.Note❒ For the maximum number of digits for a destinat

Fax via Computer2446To attach a cover sheetA Click [Send Options].The [Send Options] tab appears.B Select the [Attach a Cover Sheet] check box.A cover

Sending Fax Documents from Computers2456E Select a method of file naming.To enter a file name manually, select the [Specify file name when saving] che

Fax via Computer2466Checking Transmission Using LAN-Fax DriverFrom “SmartDeviceMonitor for Admin”, “SmartDeviceMonitor for Client”, orWeb Image Monito

Sending Fax Documents from Computers2476D Click [Send] or [Send & Print].Note❒ You can confirm transmission results using the E-mail TX Results fu

Fax via Computer2486Printing and SavingYou can print documents created using Windows applications.Open the application document you want to print or c

Sending Fax Documents from Computers2496Programming new destinationsA On the [Start] menu, point to [Programs], [LAN-Fax Utilities], and then click [A

Transmission161Automatic RedialIf a fax document could not be sent because the line was busy or an error oc-curred during transmission, the line is sw

Fax via Computer2506Editing programmed destinationsA On the [Start] menu, point to [Programs], [LAN-Fax Utilities], and then click [Ad-dress Book]. Th

Sending Fax Documents from Computers2516G If you made changes to a destination, a confirmation message appears. Tosave the changes, click [Yes]. If yo

Fax via Computer2526Creating a cover sheetUse the following procedure to create a fax cover sheet.You can edit the following items using LAN-Fax Cover

Sending Fax Documents from Computers2536Attaching a created cover sheetUse the following procedure to attach a created cover sheet file to a fax docum

Fax via Computer2546Managing Facsimile Functions Using SmartDeviceMonitor for AdminYou can check information about this machine's fax functions u

Viewing Fax Information Using a Web Browser2556Viewing Fax Information Using a Web BrowserYou can view received fax documents and their lists or print

Fax via Computer2566F View the content of the fax document.To enlarge the preview image, click [Enlarge Image]. Enlargement cannot beperformed without

Viewing Fax Information Using a Web Browser2576Deleting fax information using a Web browserA Start a Web browser.B Enter the machine's IPv4 addre

Fax via Computer2586To edit machine properties already programmedFollow these steps to use Web Image Monitor to edit information about the des-tinatio

Viewing Fax Information Using a Web Browser2596To add new receiverFollow these steps to use Web Image Monitor to add a new destination to theAddress B

Transmission Modes171Note❒ To avoid accidentally pressing the wrong Destination key, you can set themachine so that each time a destination is added u

Fax via Computer2606Delivering Files Received by FaxDocuments received by the machine can be viewed on or downloaded to a com-puter using the network

2617. AppendixThis section explains features and specifications of the facsimile function.Checking the Memory StatusUse this function to display a sum

Appendix2627ProgramsIf you regularly send documents to a particular destination or transmit using thesame functions, you can save repetitive number ke

Programs2637D Press [Program].When no programs are registered, proceed to step E.E Select a program number in which “Not Programmed” is shown.If you m

Appendix2647Referencep.117 “Sending at a Specific Time (Send Later)”p.272 “Maximum Values”“Entering Text”, About This MachineRegistering a priority fu

Programs2657Changing a program nameFollow these steps to change a program name.A Make sure that the machine is in facsimile mode and the standby displ

Appendix2667Deleting a ProgramFollow these steps to delete an unnecessary program:A Make sure that the machine is in facsimile mode and the standby di

Programs2677Using a ProgramFollow these steps to recall and use a registered program:A Make sure that the machine is in facsimile mode and the standby

Appendix2687Optional EquipmentThis section explains the functions of options.Expansion Memory (28MB: DIMM)This allows you to send fax documents at hig

Specifications2697Specifications❖ Fax Transmission and Reception❖ Power Consumption❖ IP-Fax Transmission and ReceptionStandard G3Resolution G3: 8 × 3.

Transmission181C Select the scan settings you require.D Using the number keys or a Destination key, specify a destination.If you make a mistake, press

Appendix2707❖ Internet Fax Transmission and Reception*1Full modeCompatible machines IP-Fax compatible machinesIP-Fax transmission function Specify an

Specifications2717Specifications Required for the Internet Fax Destination MachinesThis machine can communicate with Internet Fax machines that satisf

Appendix2727Maximum ValuesThe following list contains the maximum value for each item. Item Standard Expansion memory (Optional)Memory 4 MB 28 MBNumbe

Maximum Values2737Note❒ The maximum number of pages that can be stored or transmitted may de-crease depending on the contents of documents.Number of c

274INDEX180-degree rotation printing, 1601st Sheet, 332nd Sheet, 332 Sided Original, 332 Sided Print, 62 sided printing, 244AAcceptable or

275Communicating indicator, 109Communication Failure Report, 189Communication Page Count, 6Communication Result Report, 188Compatible machines

276GG3, 57G3 Auto, 57G4, 57Gatekeeper (VoIP gatekeeper), 23Gateway (VoIP gateway), 23General Settings, 6HH.323, 23H.323 Settings, 6Hav

277PPage reduction, 163Page separation and length reduction, 162Paper size and scanned area, 37Paper Tray, 6Parallel Memory Transmission, 9,

278Returning the machine to the standby mode, 2Routing e-mail received via SMTP, 155Routing received documents, 151Routing received documents wi

279Super Fine, 45Switching between Memory and Immediate Transmission, 9Switching the reception mode, 147Switching the titles in the Address Book

Transmission Modes191Sending multiple originals using the exposure glassFollow these steps to send multiple originals using the exposure glass.A Press

280 GB GB B819-8600

Declaration of ConformityNotice to Users in EEA CountriesThis product complies with the essential requirements and provisions of Directive 1999/5/EC o

FAX Option Type 7500 Operating Instructions Facsimile ReferenceGB GB B819-8600

iManuals for This MachineRefer to the manuals that are relevant to what you want to do with the machine.❖ About This MachineBe sure to read the Safety

Transmission201Displaying Confirmation of TransmissionOn this screen you can check the destination, transmission mode, and othertransmission settings

IP-Fax Functions211IP-Fax FunctionsThe IP-Fax function sends or receives documents between two facsimiles direct-ly via a TCP/IP network.This function

Transmission221Important❒ To use IP-Fax functions, this machine must be connected to a LAN and set upcorrectly under Initial Settings in the Facsimile

IP-Fax Functions231Referencep.141 “Types of Reception”“Connecting the Machine”, General Settings Guide“System Settings”, General Settings Guide“Facsim

Transmission241Notes on Using IP-FaxThe following are notes about using IP-Fax:• You may not be able to send to a firewall-protected network.• You can

Internet Fax Functions251Internet Fax FunctionsThis machine converts scanned document images to e-mail format and transmitsthe data over the Internet.

Transmission261Note❒ The Internet Fax function supported by this machine is compliant with ITU-T Recommendation T.37.❒ You can receive e-mail messages

Internet Fax Functions271• The level of security for Internet communications is low. It is recommendedthat you use the telephone network for confident

Transmission281Functions Not Available by E-mail ReceptionThe following functions are supported with standard fax reception, but not withInternet Faxi

Internet Fax Functions291T.37 Full ModeThis machine is T.37 full mode compatible. T.37 full mode is an internationalstandard for Internet Fax transmis

ii❖ Other manuals• Manuals for This Machine•Safety Information• Quick Reference Copy Guide• Quick Reference Fax Guide• Quick Reference Printer Guide•

Transmission301Placing OriginalsPlace the original on the exposure glass or the ADF. For details about how toplace originals, see the following:• Plac

Placing Originals311Note❒ To scan multiple originals using the Auto Document Feeder (ADF), set origi-nals in a stack.❒ When sending a fax, the image o

Transmission321Referencep.14 “Sending multiple originals using the exposure glass”p.19 “Sending multiple originals using the exposure glass”p.29 “T.37

Placing Originals331D Press [OK].The selected original orientation appears in “Original Feed Type”.E Specify a destination, and then press the {Start}

Transmission341A Place the original, and then select the scan settings you require.B Press [Original Feed Type].C Specify the original orientation.Che

Placing Originals351E Select [Top to Top] or [Top to Bottom].F Select [1st Sheet] or [2nd Sheet].To cancel two-sided transmission, press [1 Sided Orig

Transmission361Acceptable Original SizesNote❒ The weight range for originals in the Mixed Original Sizes mode is 52–81 g/m2,13.8–21.5 lb.Where origina

Placing Originals371Paper Size and Scanned AreaImportant❒ If you place an original larger than A3, 11"×17" on the exposure glass, only anA3,

Transmission381Note❒ There may be a difference in the size of the image when it is printed at the destination.❒ Even if an original is correctly place

Placing Originals391Referencep.47 “Scan Size”Original Sizes Difficult to DetectThe machine has difficulty detecting the size of the following kinds of

iiiTABLE OF CONTENTSManuals for This Machine ...iHow to Read This M

Transmission401Reference“System Settings”, General Settings GuideTransmission with Image RotationGenerally, place A4, 81/2"×11" originals in

Placing Originals411StampWhen sending a fax document using the ADF, the machine can stamp a circlemark at the bottom of the original. When sending a t

Transmission421E Specify the destination, and then press the {Start} key.Note❒ This stamp indicates that the original has been successfully stored in

Scan Settings431Scan SettingsYou may want to send many different types of fax documents. Some of thesemay be difficult to reproduce at the receiver&ap

Transmission441A Press [Scan Settings].B Make sure that [Scan Type] is selected.C Select the scan type you require, and then press [OK].Note❒ If you s

Scan Settings451JBIG TransmissionIf you use JBIG (Joint Bi-level Image experts Group) compression, you can sendoriginals scanned using [Photo] faster

Transmission461A Press [Scan Settings].B Press [Resolution].C Select the resolution you require, and then press [OK].

Scan Settings471Note❒ If you install the optional expansion memory, “Super Fine” appears in theResolution box.❒ If the other party's machine does

Transmission481Auto DetectDetects the size of the first page and scans all pages using that size.If the machine cannot detect the original size, a con

Scan Settings491E Press [OK].“Auto Detect: Same Size” appears above [Scan Settings].F Specify a destination and press the {Start} key.RegularThe place

ivScan Settings ...43Scan Type ...

Transmission501D Press the size of the originals to be sent.81/2"×11" indicates LT. 81/2"×14" indicates LG. 11"×17" indi

Scan Settings511C Press [Scan Size].D Press [Area 1] or [Area 2].E Press [OK].The specified size appears above [Scan Settings].F Specify a destination

Transmission521Mixed Original SizesSelect this to individually scan the size of originals loaded into the ADF. For ex-ample, when A3L and A4K size ori

Scan Settings531E Press [OK].“Auto Detect: Mixed Sizes” appears above [Scan Settings].F Specify a destination and press the {Start} key.Note❒ To cance

Transmission541Density (Contrast)The text and diagrams on originals should stand out clearly from the paper theyare on. If the original has a darker b

Scan Settings551❖ Combined Auto and Manual DensityYou can only adjust density for photographs, illustrations, or diagrams if theoriginal has a dark ba

Transmission561Mixing Scan Settings for a Multiple Page OriginalWhen sending an original of several pages, you can select a different density,resoluti

Changing the Line Port571Changing the Line PortSelect a line port or protocol to be used for standard fax or IP-Fax transmission.When the extra G3 int

Transmission581A Press [Select Line].B Select the line you want to use.If you select “G3 Auto”, the machine will use any available line. This increas-

Changing the Line Port591C Press [OK].The standby display appears.Note❒ When you install the extra G3 interface unit, you can specify the line porthom

v2. Other Transmission FeaturesSending at a Specific Time (Send Later) ...117Requesting a Recept

Transmission601Specifying a DestinationThis section explains how to specify a destination.Fax numbers, IP-Fax destinations, and e-mail addresses can b

Specifying a Destination611Referencep.57 “Changing the Line Port”p.61 “Entering a pause”p.62 “Entering a tone”p.72 “Using the Address Book to Specify

Transmission621Entering a toneThis function allows a machine connected to a pulse dialing line to send tonalsignals (for example if you want to use a

Specifying a Destination631Sending by IP-FaxThis section explains how to specify a destination using IP-Fax transmission.When using IP-Fax transmissio

Transmission641D To add a destination, press [Add].When you press [Prg. Dest.], you can register an entered destination in the des-tination list.E Spe

Specifying a Destination651Referencep.21 “IP-Fax Functions”p.57 “Changing the Line Port”p.65 “Regarding IP-Fax destinations”p.72 “Using the Address Bo

Transmission661Note❒ To send to a G3 fax via a gateway connected to a public telephone line, youmust specify it’s the receiver’s machine telephone num

Specifying a Destination671A Press [Internet Fax] to switch the type of transmission to Internet Fax.B Specify the sender.For details about specifying

Transmission681E To add a destination, press [Add].When you press [Prg. Dest.], you can register an entered destination in the des-tination list.F Spe

Specifying a Destination691Referencep.25 “Internet Fax Functions”p.72 “Using the Address Book to Specify Destinations”p.97 “Sender Settings”p.108 “Can

viPrinting Options...157Print Completion Beep ...

Transmission701You can send Internet Fax documents directly to their destinations without go-ing through the SMTP server. Internet Faxes are normally

Specifying a Destination711C Press [OK].Note❒ When you specify destinations directly using the number keys, you canspecify whether or not to use the S

Transmission721Using the Address Book to Specify DestinationsWhen destinations are programmed in a destination list, you can specify a des-tination by

Specifying a Destination731D Press the {Start} key.Note❒ To check the contents of Destination keys, print the destination list.Reference“System Settin

Transmission741Specifying Group DestinationsIf you program multiple destinations into a Group, you can send documents toall destinations in that Group

Specifying a Destination751Note❒ Destinations programmed in groups can be checked using “Print GroupDial List” in “System Settings”.❒ If a destination

Transmission761A Place the original, and then select the scan settings you require.B Press [Recent].C Select the destination you want to redial to, an

Programming Destinations in the Address Book771Programming Destinations in the Address BookYou can program fax numbers, e-mail addresses, IP-Fax desti

Transmission781Note❒ You can also register programmed fax numbers, e-mail addresses, IP-Faxdestinations, and folder destinations in a Group.❒ When you

Programming Destinations in the Address Book791Registering Entered Destinations to the Address BookThis section explains how to register a directly en

viiPrinting/Deleting Received and Stored Documents (Print/Delete Stored Reception File) ...

Transmission801Searching for a Destination in the Address BookUse this function to search for a destination registered in the destination list oron th

Searching for a Destination in the Address Book811Search by Destination NameFollow these steps to search for a destination registered in the Address B

Transmission821D Press [Name].E Enter the destination name you want to search for, and then press [OK].If you enter a wrong destination name, press [←

Searching for a Destination in the Address Book831G Select a destination.If the desired destination does not appear, use [U] or [T] to scroll through

Transmission841B Select a search destination.To search through the Address Book, select [Address Book].To search through an LDAP server, select the re

Searching for a Destination in the Address Book851E Confirm the entered fax numbers, and then press [Start Search].A search-in-progress message appear

Transmission861Search by E-mail AddressFollow these steps to use an e-mail address to search for a destination registeredin the destination list.A Pre

Searching for a Destination in the Address Book871D Press [E-mail Address].E Enter the e-mail address you want to search for, and then press [OK].If y

Transmission881G Select a destination.If the desired destination does not appear, use [U] or [T] to scroll through thelist.Press [Details] to display

Searching for a Destination in the Address Book891C Press [Advanced Search].D Press the key for each condition, and then enter a partial string.The fo