Ricoh Fax 2210L Manuale Utente

Operating Instructions Laser Facsimile For safe and correct use of this machine, please be sure to read the Safety Information in this manual before

ix C ONTENTS Chapter 1: G ETTING S TARTED Setting Up Your Machine Unpacking ... 1.2Selecti

FAXING4.32When the Junk Fax Barrier feature is turned on, incoming faxes from those numbers are blocked.This feature recognize the last 6 digits of th

FAXING4.334Using Advanced Fax SettingsYour machine has various user-selectable setting options for sending or receiving faxes. These options are prese

FAXING4.34Advanced Fax Setting OptionsOption DescriptionSend Forward You can set the machine to always forward all of the outgoing faxes to a specifie

FAXING4.354Stamp RCV Name This option allows the machine to automatically print the page number, and the date and time of the reception at the bottom

FAXING4.36Using the Remote Control Panel(for MFP model only)Using the Remote Control Panel, you can create and edit Phone Book entries or update the f

FAXING4.374The Phone Book TabClick the Phone Book tab to create and edit Phone Book entries.When you click Group Dial, the following window opens.Read

FAXING4.38The Firmware Update TabClick the Firmware Update tab to update the firmware of your machine. This feature should be used by an authorized te

5PRINTING(for MFP model only)This chapter explains how to print your documents in Windows and how to use the print settings. This chapter includes:• P

PRINTING (FOR MFP MODEL ONLY)5.2Printing a Document in WindowsThe following procedure describes the general steps required for printing from various W

PRINTING (FOR MFP MODEL ONLY)5.35The Layout tab first displays. If necessary, select the Orientation option. The Orientation option allows you to se

x Speaker, Ringer, Key Sound and Alarm Sound ... 1.34Speaker Volume ... 1.35Using the Save Mode ...

PRINTING (FOR MFP MODEL ONLY)5.4• Normal: Your machine prints from the first page to the last page.• Reverse All Pages: Your machine prints from the l

PRINTING (FOR MFP MODEL ONLY)5.55Canceling a Print JobThere are two ways to cancel a print job:To stop a print job from the control panel:Press the Cl

PRINTING (FOR MFP MODEL ONLY)5.6Using a Favorite SettingThe Favorites option, which is visible on each tab, allows you to save the current properties

PRINTING (FOR MFP MODEL ONLY)5.75Setting Paper PropertiesUse the following options for paper handling. See page 5.2 for more information about accessi

PRINTING (FOR MFP MODEL ONLY)5.8SourceMake sure that Source is set to the corresponding paper tray.Use the Manual Feed source when printing to special

PRINTING (FOR MFP MODEL ONLY)5.95Setting Graphic PropertiesUse the following graphic options to adjust the print quality for your specific printing ne

PRINTING (FOR MFP MODEL ONLY)5.10Advanced Options You can make advanced settings by clicking the Advanced Options button. Property Description3Darknes

PRINTING (FOR MFP MODEL ONLY)5.115Printing Multiple Pages on One Sheet of the Paper You can select the number of pages to print on a single sheet of p

PRINTING (FOR MFP MODEL ONLY)5.123Select the number of pages you want to print per sheet (1, 2, 4, 9 or 16) on the Pages per Side drop-down list.4Sele

PRINTING (FOR MFP MODEL ONLY)5.135Printing a Reduced or Enlarged DocumentYou can scale your print job on a page. 1When you change the print settings f

xi Receiving a Fax About Receiving Modes ... 4.10Loading Paper for Receiving Faxes ... 4.1

PRINTING (FOR MFP MODEL ONLY)5.14Fitting Your Document to a Selected Paper SizeYou can scale your print job to any paper size regardless of the digita

PRINTING (FOR MFP MODEL ONLY)5.155Printing PostersYou can print a single-page document onto 4, 9 or 16 sheets of paper, for the purpose of pasting the

PRINTING (FOR MFP MODEL ONLY)5.164Click the Paper tab and select the paper source, size and type.5Click OK and print the document. You can complete th

PRINTING (FOR MFP MODEL ONLY)5.175Creating a Watermark1When you change the print settings from your software application, access the printer’s Propert

PRINTING (FOR MFP MODEL ONLY)5.18Editing a Watermark1When you change the print settings from your software application, access the printer properties.

PRINTING (FOR MFP MODEL ONLY)5.195Using OverlaysWhat is an Overlay?An overlay is text and/or images stored on the computer hard disk drive (HDD) as a

PRINTING (FOR MFP MODEL ONLY)5.204In the Edit Overlays window, click Create Overlay. 5In the Create Overlay window, type a name of up to eight charact

PRINTING (FOR MFP MODEL ONLY)5.215Using a Page OverlayAfter an overlay has been created, it is ready to be printed with your document. To print an ove

PRINTING (FOR MFP MODEL ONLY)5.22After you select the file, click Open. The file appears on the Overlay List and is available for printing. Select the

PRINTING (FOR MFP MODEL ONLY)5.235Deleting a Page OverlayYou can delete page overlays that you no longer use.1In the printer’s properties window, clic

xii Chapter 5: P RINTING ( FOR MFP MODEL ONLY ) Printing a Document in Windows ... 5.2Canceling a Print Job ...

PRINTING (FOR MFP MODEL ONLY)5.24Setting Up the Locally Shared PrinterYou can connect the machine directly to a selected computer, which is called “ho

PRINTING (FOR MFP MODEL ONLY)5.2555From the Start menu, select Settings and then Printers. 6Double-click your printer icon. 7From the Printer menu, se

PRINTING (FOR MFP MODEL ONLY)5.26Setting Up the Client Computer1Right-click Start and select Explorer. 2Open your network folder in the left column. 3

6SCANNING(for MFP model only)Scanning with your machine lets you turn pictures and text into digital files on your computer. Then you can fax or e-mai

SCANNING (FOR MFP MODEL ONLY)6.2Scanning BasicsYour machine offers a following way to begin scanning:• From TWAIN-compliant software: You can use othe

7MAINTENANCEThis chapter provides information for maintaining your machine and the toner cartridge.This chapter includes:• Clearing the Memory• Adjust

MAINTENANCE7.2Clearing the MemoryYou can selectively clear information stored in your machine’s memory.1Press Menu on the control panel until “Mainten

MAINTENANCE7.37Adjusting Shading When the scan unit becomes dirty, it can alter the shading value. If your copy has black lines or is blurred, adjust

MAINTENANCE7.4Cleaning the InsideDuring the printing process, paper, toner and dust particles can accumulate inside the machine. This buildup can caus

MAINTENANCE7.57Cleaning the Scan UnitKeeping the scan unit clean helps ensure the best possible copies. We suggest that you clean the scan unit at the

xiiiSetting the Notify Toner Option ... 7.10Cleaning the Drum ... 7.11Ignoring the Toner Em

MAINTENANCE7.64 Wipe the roller surface with a soft cloth dampened with water.5Carefully wipe the scanning glass with a soft dry cloth.If the glass is

MAINTENANCE7.77Maintaining the Toner CartridgeToner Cartridge StorageTo get the most from the toner cartridge, keep the following guidelines in mind:•

MAINTENANCE7.8Redistributing TonerWhen the toner cartridge is near the end of its life, white streaks or light print occurs. The LCD displays the warn

MAINTENANCE7.97Replacing the Toner CartridgeWhen the toner eventually runs out, only blank pages print when a print job is sent or when a fax is recei

MAINTENANCE7.104Slide the new toner cartridge in until it locks into place.5Close the front cover.Setting the Notify Toner Option If you have set the

MAINTENANCE7.117Cleaning the DrumIf there are streaks or spots on your print, the OPC drum of the cartridge may require cleaning.1Before setting the c

MAINTENANCE7.12MEMO

8TROUBLESHOOTINGThis chapter gives helpful information for what to do if you encounter an error.This chapter includes:• Clearing Document Jams• Cleari

TROUBLESHOOTING8.2Clearing Document JamsWhen a document jams while it passes through the ADF (Automatic Document Feeder), “[Document Jam]” appears on

TROUBLESHOOTING8.383Pull the document gently out of the ADF.4Close the control panel. Then load the documents back into the ADF.Clearing Paper JamsWhe

1GETTING STARTEDThank you for purchasing this multifunctional product. Your machine provides you with printing, copying, scanning, and faxing function

TROUBLESHOOTING8.4In the Paper Tray1Open and close the front cover. The jammed paper automatically exits the machine.If the paper does not exit, conti

TROUBLESHOOTING8.58In the Paper Exit Area1Open and close the front cover. The jammed paper automatically exits the machine.If the paper does not exit,

TROUBLESHOOTING8.6In the Fuser Area or Around the Toner CartridgeWARNING: The fuser area is hot. Take care when removing paper from the machine.1Open

TROUBLESHOOTING8.78Tips for Avoiding Paper JamsBy selecting the correct paper types, most paper jams can be avoided. When a paper jam occurs, follow t

TROUBLESHOOTING8.8Clearing LCD Error MessagesMessages appears on the display to indicate the control panel to indicate the machine’s status or errors.

TROUBLESHOOTING8.98[Jam 1] or[No Cartridge]The toner cartridge is not installed.Install the toner cartridge. See page 1.11.[Line Busy]The remote perso

TROUBLESHOOTING8.10OperationNot AssignedYou are doing in the Add/Cancel operation, but there is no jobs waiting.Check the display to see if there is a

TROUBLESHOOTING8.118Solving ProblemsThe following chart lists some conditions that may occur and the recommended solutions. Follow the suggested solut

TROUBLESHOOTING8.12Faxing ProblemsCondition Suggested solutionsThe machine is not working, there is no display and the buttons are not working.• Unplu

TROUBLESHOOTING8.138Copying ProblemsDocuments are not stored in the memory. There may not be enough memory to store the document. If the display shows

GETTING STARTED1.2Setting Up Your MachineUnpackingRemove the machine and all accessories from the packing carton. Make sure that the machine has been

TROUBLESHOOTING8.14Printing Quality ProblemsThe dirty inside of the machine or improper paper loading may reduce the print quality. See the table belo

TROUBLESHOOTING8.158Vertical linesIf black vertical streaks appear on the page:• The drum inside the toner cartridge has probably been scratched. Remo

TROUBLESHOOTING8.16Background scatterBackground scatter results from bits of toner distributed on the printed page. • The paper may be too damp. Try p

TROUBLESHOOTING8.178Wrinkles or creases• Ensure that the paper is loaded properly.• Check the paper type and quality. See “Paper Specification” on pag

TROUBLESHOOTING8.18Character VoidsCharacter voids are white areas within the parts of characters that should be solid black:• If you are using transpa

TROUBLESHOOTING8.198Printing Problems(for MFP model only)Condition Possible cause Suggested solutionsThe machine does not print.The machine is not rec

TROUBLESHOOTING8.20A print job is extremely slow.The job may be very complex.Reduce the complexity of the page or try adjusting the print quality sett

TROUBLESHOOTING8.218Pages print, but are blank.The toner cartridge is defective or out of toner.Redistribute the toner. if necessary. See page 7.8.If

TROUBLESHOOTING8.22Scanning Problems(for MFP model only)Condition Suggested solutionsThe scanner does not work.• Make sure that you place the document

ASPECIFICATIONSThis chapter includes:• General Specifications• Facsimile Specifications• Scanner and Copier Specifications• Printer Specifications(for

GETTING STARTED1.31NOTES: • You should use the telephone line cord which is supplied with your machine. If you are replacing it with another vendor’s,

A.2General SpecificationsItem DescriptionAutomatic document feeder (ADF)Up to 20 sheets (weight: 75 g/m2, 20 lb)ADF Document size Width: 142 to 216 mm

A.3AFacsimile SpecificationsPackage WeightPaper: 2.7 KgPlastic: 0.7 KgItem DescriptionCompatibility ITU-T Group 3Applicable linePublic Switched Teleph

A.4Scanner and Copier SpecificationsPrinter Specifications(for MFP model only) Item DescriptionCompatibility(for MFP model only) TWAIN standardScan me

A.5APaper SpecificationOverviewYour machine accepts a variety of print materials, such as cut-sheet paper, including up to 100% recycled fiber content

A.6*for MFP model onlyNOTE: • You may experience jams when using print materials with a length of less than 127 mm (5 in.). For optimum performance, e

A.7AThe following problems may cause print quality deviations, jamming or even damage to the machine:NOTES: • Do not use letterhead paper printed with

A.8Paper SpecificationsPaper Output CapacityPaper Storage EnvironmentPaper storage environmental conditions directly affect the feed operation.Ideally

A.9Aextremes, which can cause damage. Planning is important to prevent damage to large supplies of paper.Unopened paper in sealed reams can remain sta

A.10Envelopes with Double Side SeamsDouble side-seams construction has vertical seams at both ends of the envelope rather than diagonal seams. This st

A.11ALabels(for MFP model only)CAUTIONS: • To avoid damaging the machine, use only labels recommended for laser printers.• To prevent serious jams, al

GETTING STARTED1.4Remove the packing tape from the front, back and sides of the machine.Tape

INDEXAadding documents 4.27ADF (Automatic Document Feeder), load 3.3automatic dialinggroup 4.18one-touch 4.15speed 4.16automatic redialing 4.9Bbroadca

memory, clear 7.2Nnetwork printer, set 5.24notifying toner low 7.10Oone-touch dialdialing 4.16storing 4.15orientation, print 5.3output location, selec

SSafety information i.iiscanningWindows 6.2searching Phone Book 4.20Secure Receiving mode 4.29sending a faxautomatically 4.7manually 4.8sharing printe

H914-8650

i English Safety Information ... iiSafety During Operation ... i

ii Safety Information When using this machine, the following safety precautions should always be followed. Safety During Operation In this manual, th

iii English CAUTION: Power Supply The socket-outlet shall be in stalled near the product and shall be easily accessible. Ozone Safety This product

iv Declaration of Conformity Notice to Users in EEA Countries This product complies with the essential requirements and provisions of Directive 1999/

1 English Control Panel Functions01 02 03 04 0516 17 18 1911 12 13 14 152006 07 08 09 10 1 Use to store frequently-dialed fax number and dial them wi

2 4 FAX Allows you to select the fax receiving mode.• Allows you to store frequently-dialed fax numbers using a one or two-digit speed dial or group

GETTING STARTED1.51Selecting a LocationSelect a level, stable place with adequate space for air circulation. Allow extra space for opening covers and

3 English Changing the Display Language To change the language that displays on the display of the control panel, follow these steps: 1 Press Menu

4 You can also use the scroll button ( or ) to move the cursor under the digit you want to correct and enter a new number. 4 To select “AM” or “PM”

5 English Using Advanced Fax Settings Your machine has various user-selectable setting options for sending or receiving faxes. These options are pres

62Load the documents up to 20 pages face down into the ADF and adjust the document guides to the document size.For detailed guidelines for preparing a

7EnglishConfirming Transmission When the last page of your document has been sent successfully, the machine beeps and returns to Standby Mode. When so

8Memo

Operating Instructions Laser Facsimile For safe and correct use of this machine, please be sure to read the Safety Information in this manual before

About the Operating Instructions Your machine comes with the References:This Operating Instructions provides information you need for setting up you

ii Safety Information When using this machine, the following safety precautions should always be followed. Safety During Operation In this manual, th

iii CAUTION: Power Supply The socket-outlet shall be in stalled near the product and shall be easily accessible. Ozone Safety This product generate

About the Operating Instructions Your machine comes with the References:This Operating Instructions provides information you need for setting up you

GETTING STARTED1.6Understanding the Component LocationThese are the main components of your machine:Front ViewRear ViewControl Panel (See page 1.7)Han

iv Declaration of Conformity Notice to Users in EEA Countries This product complies with the essential requirements and provisions of Directive 1999/

v Positions of Labels and Hallmarks for WARNING and CAUTION Labels This machine has labels for WARNING and CAUTION at the positions shown below. F

vi NOTICE Note to users in the United States of America Notice: This equipment has been tested and found to comply with the limits for a Class B digi

vii USA FCC Requirements 1. This equipment complies with Part 68 of the FCC rules and requirements adopted by the ACTA. On the cover of this equip

viii Differences Between British and American English WARNING • Do not disassemble the machine as it may give you an electric shock.• If you print la

ix C ONTENTS Chapter 1: G ETTING S TARTED Setting Up Your Machine Unpacking ... 1.2Selecti

x Chapter 2: P APER H ANDLING Selecting Print Materials ... 2.2Type, Input Sources and Capacities ...

xi Receiving Manually in Tel Mode ... 4.12Receiving Manually Using Remote Receive Start Code 4.13Receiving Faxes Using the

xii Printing a Reduced or Enlarged Document ... 5.13Fitting Your Document to a Selected Paper Size ... 5.14Printing Posters ...

xiii Chapter 8: T ROUBLESHOOTING Clearing Document Jams ... 8.2Clearing Paper Jams ...

GETTING STARTED1.71Control Panel Functions01 02 03 04 0516 17 18 1911 12 13 14 152006 07 08 09 101Use to store frequently-dialed fax number and dial t

1GETTING STARTEDThank you for purchasing this multifunctional product. Your machine provides you with printing, copying, scanning, and faxing functio

GETTING STARTED1.2Setting Up Your MachineUnpackingRemove the machine and all accessories from the packing carton. Make sure that the machine has been

GETTING STARTED1.31NOTES: • You should use the telephone line cord which is supplied with your machine. If you are replacing it with another vendor’s,

GETTING STARTED1.4Selecting a LocationSelect a level, stable place with adequate space for air circulation. Allow extra space for opening covers and t

GETTING STARTED1.51Understanding the Component LocationThese are the main components of your machine:Front ViewRear ViewControl Panel (See page 1.6)Fr

GETTING STARTED1.6Control Panel Functions1Use to store frequently-dialed fax number and dial them with a touch of the buttons.Allows you to shift the

GETTING STARTED1.714FAXAllows you to select the fax receiving mode.• Allows you to store frequently-dialed fax numbers using a one or two-digit speed

GETTING STARTED1.8Attaching AccessoriesDocument Output SupportInsert the two tabs on the supplied document output support into the slots on both sides

GETTING STARTED1.91Installing the Toner Cartridge1Open the front cover.2Remove the starter toner cartridge from its bag. Gently roll the cartridge 5 o

GETTING STARTED1.103Slide the toner cartridge into the machine until it locks into place completely.4Close the front cover. Make sure that the cover i

GETTING STARTED1.84FAXAllows you to select the fax receiving mode.• Allows you to store frequently-dialed fax numbers using a one or two-digit speed d

GETTING STARTED1.111Loading PaperYou can load approximately 250 sheets.To load a stack of Letter-sized paper:1Pull open the paper tray and remove it f

GETTING STARTED1.124Insert the paper stack into the paper tray with the side you want to print facing up.NOTE: If you want to load a different size of

GETTING STARTED1.131Changing the Paper Size in the Paper TrayTo load longer sizes of paper, such as Legal-sized paper, you need to adjust the paper gu

GETTING STARTED1.143 Pinching the paper width guide as shown, move it toward the stack of paper until it lightly touches the side of the stack.NOTES:•

GETTING STARTED1.151Making ConnectionsPlug the telephone line cord into the LINE jack and the other end into the wall jack. If you want to use your ma

GETTING STARTED1.16NOTE: In the United Kingdom, if a three-wire type (SHUNT-wire, older equipment) telephone or answering machine is connected to the

GETTING STARTED1.171Connecting to your computerPlug the USB printer cable into the connector on the back of the printer.You must use a USB 2.0 complia

GETTING STARTED1.18Turning the Machine On 1Plug one end of the supplied three-pronged electrical type cord into the AC socket on the machine and the o

GETTING STARTED1.191Installing SoftwareAbout SoftwareYou must install software using the supplied CD-ROM after you have set up your machine and connec

GETTING STARTED1.20Printer Driver FeaturesYour printer drivers support the following standard features:• Paper source selection• Paper size, orientati

GETTING STARTED1.91Attaching AccessoriesDocument Output SupportInsert the two tabs on the supplied document output support into the slots on both side

GETTING STARTED1.211Installing Software in WindowsSystem RequirementsBefore you begin, ensure that your system meets the minimum requirements.Supporte

GETTING STARTED1.22Installing Software In WindowsNOTES: • Cancel the “New Hardware Found” window when your computer boots up.• Make sure that your ma

GETTING STARTED1.2312Choose the installation type. •Typical: Installs the common software for your printer, such as printer driver, Twain driver, Remo

GETTING STARTED1.245Click Finish.NOTES:• When you want to use your machine with the parallel cable, remove the USB cable and connect the parallel cabl

GETTING STARTED1.251NOTE: If your machine is not connected to the computer, the following window will appear.• After connecting the machine, click Nex

GETTING STARTED1.26Removing SoftwareUninstall is required if you are upgrading software or if your installation fails.1You can select Start → Programs

GETTING STARTED1.271Setting Up the Machine SystemChanging the Display LanguageTo change the language that displays on the display of the control panel

GETTING STARTED1.28Setting the Machine IDIn some countries, you are required by law to indicate your fax number on any fax you send. The Machine ID, c

GETTING STARTED1.291Entering Characters Using the Number KeypadAs you perform various tasks, you need to enter names and numbers. For example, when yo

GETTING STARTED1.30Keypad Letters and NumbersChanging Numbers or NamesIf you make a mistake while entering a number or name, press the button to del

GETTING STARTED1.10Handset and Handset Cradle( for America only)1Plug the end of the coiled cord of the handset into the jack on the left side of your

GETTING STARTED1.311Setting the Date and TimeThe current date and time are shown on the display when your machine is on and ready to work. All of your

GETTING STARTED1.32Changing the Clock ModeYou can set your machine to display the current time using either 12-hour or 24-hour format.1Press Menu unti

GETTING STARTED1.331Setting SoundsYou can control the following sounds:• Ringer: You can adjust the ringer volume.• Key Sound: With this option set to

GETTING STARTED1.34Speaker VolumeTo adjust the volume using the On Hook Dial button:1Press On Hook Dial. A dial tone sounds from the speaker.2 Press t

2PAPER HANDLINGThis chapter introduces you to the basics of selecting print materials and loading them into your machine.This chapter includes:• Selec

PAPER HANDLING2.2Selecting Print MaterialsYou can print on a variety of print materials, such as plain paper, envelopes, labels, transparencies and so

PAPER HANDLING2.32Guidelines for Paper and Special MaterialsWhen selecting or loading paper, envelopes, or other special material, keep these guidelin

PAPER HANDLING2.4- To avoid fading, do not expose the printed transparencies to prolonged sunlight.• For labels:- Verify that their adhesive material

PAPER HANDLING2.52Printing to the Front Output Tray (Face down)The front output tray collects printed paper face-down in correct order. The tray shoul

PAPER HANDLING2.6To use the rear output slot:1Open the rear cover by pulling it upward. WARNING: The fusing area inside the rear part of your machine

GETTING STARTED1.111Installing the Toner Cartridge1Open the front cover.2Remove the starter toner cartridge from its bag. Gently roll the cartridge 5

PAPER HANDLING2.72Loading Paper in the Paper TrayThe paper tray can hold a maximum of 250 sheets of 20 lb plain paper. For faxing and copying, you can

PAPER HANDLING2.8Using the Manual FeederUse the manual feeder to print transparencies, labels, envelopes or postcards in addition to making quick runs

PAPER HANDLING2.922Adjust the paper guide to the width of the print material.NOTE: When printing on previously printed paper from the manual feeder, t

PAPER HANDLING2.10Setting the Paper Type and Size for the Manual FeederAfter loading paper in the manual feeder, you need to set the correct paper typ

3COPYINGThis chapter gives you step-by-step instructions for copying documents.This chapter includes:• Loading Paper for Copying• Preparing a Document

COPYING3.2Loading Paper for CopyingThe instructions for loading print materials are the same whether you are printing, faxing or copying. For coping,

COPYING3.33Making a Copy1Pull the document support all the way out. Fold out the extender, if necessary.2 Load the documents up to 50 pages face down

COPYING3.4Setting Copy OptionsThe buttons on the control panel let you make all the basic copy options; contrast, document type, copy size and number

COPYING3.53Original TypeThe image setting is used to improve the copy quality by selecting the document for the current copy job. To select the docume

COPYING3.6Reduced/Enlarged CopyingUsing the Reduce/Enlarge button, you can reduce or enlarge the size of a copied image from 50% to 200%.To select fro

GETTING STARTED1.123Slide the toner cartridge into the machine until it locks into place completely.4Close the front cover. Make sure that the cover i

COPYING3.73Changing the Default SettingsCopy options, including contrast, image, copy size and number of copies, can be set to the most frequently use

COPYING3.8Setting the Time Out OptionYou can set the time the machine waits before it restores the default copy settings, if you do not start copying

4FAXINGThis chapter gives you information about using your machine as a fax machine.This chapter includes:• Sending a Fax• Receiving a Fax• Automatic

FAXING4.2Sending a FaxChanging the Fax Setup options1Press Menu until “Fax Setup” appears on the top line of the display. The first available menu ite

FAXING4.34Available Fax Setup OptionsYou can use the following setup options for configuring the fax system:Option DescriptionRing To Answer You can s

FAXING4.4Discard Size When receiving a document as long as longer than the paper installed in your machine, you can set the machine to discard any exc

FAXING4.54Loading a Document1Pull the document input support all the way out. Fold out the extender, if necessary.2Load the documents up to 50 pages f

FAXING4.6Adjusting the Document ResolutionThe default document settings produce good results when setting typical text based documents.However, if you

FAXING4.74Sending a Fax Automatically1Load the document(s) face down into the ADF.For details about loading a document, see page 4.5.2Adjust the docum

FAXING4.8Sending a Fax Manually1Load the document(s) face down into the ADF.For details about loading a document, see page 4.5.2Adjust the document re

GETTING STARTED1.131Loading PaperYou can load approximately 250 sheets.To load a stack of Letter-sized paper:1Pull open the paper tray and remove it f

FAXING4.94Confirming Transmission When the last page of your document has been sent successfully, the machine beeps and returns to Standby Mode. When

FAXING4.10Receiving a FaxAbout Receiving Modes• In Fax mode, the machine answers an incoming fax call and immediately goes into the fax reception mode

FAXING4.114Loading Paper for Receiving Faxes The instructions for loading paper in the paper tray are the same whether you are printing, faxing, or co

FAXING4.12Receiving Automatically in Ans/Fax Mode For using this mode, you must attach an answering machine to the EXT jack on the back of your machin

FAXING4.134Receiving Manually Using Remote Receive Start CodeYou can receive a fax from someone you are talking to on the extension telephone without

FAXING4.14To set up the DRPD mode:1Press Menu until “Fax Setup” appears on the top line of the display.The first available menu item, “Receive Mode,”

FAXING4.154Automatic DialingOne-touch DialingThe 20 one-touch buttons on the control panel lets you store frequently-used fax numbers and dial a numbe

FAXING4.16Sending a Fax using a One-touch Number1Load the document(s) face down into the ADF.For details about loading a document, see page 4.5.2Adjus

FAXING4.1745Enter the number you want to store using the number keypad and press Enter.To insert a pause between numbers, press Redial/Pause. A symbol

FAXING4.18Group Dialing If you frequently send the same document to several destinations, you can create a group of these destinations and set them un

GETTING STARTED1.144Insert the paper stack into the paper tray with the side you want to print facing up.NOTE: If you want to load a different size of

FAXING4.19412If you want to assign another group, press Enter and repeat from step 5.ORTo return to Standby mode, press Clear/Stop.NOTE: You cannot in

FAXING4.20Sending a Fax Using Group Dialing (Multi-address Transmission)You can use group dialing for Broadcasting or Delayed transmissions.Follow the

FAXING4.214Searching with a Particular First Letter1Press Phone Book.2Press Enter when “Search&Dial” appears on the display.3Press the button labe

FAXING4.22Advanced Fax FunctionsSending Broadcasting FaxesUsing the Broadcasting button on the control panel, you can use the broadcasting fax feature

FAXING4.234Sending a Delayed FaxYou can set your machine to send a fax at a later time when you will not be present. 1Load the document(s) face down i

FAXING4.249To assign a name to the transmission, enter the name. If not, skip this step.For details on how to enter the name using the number keypad,

FAXING4.254Sending a Priority FaxUsing the Priority Fax feature, a high priority document can be sent ahead of reserved operations. The document is sc

FAXING4.26Polling a Remote MachinePolling is used when one fax machine requests another to send a document. This is useful when the person with the or

FAXING4.274To select “AM” or “PM” for 12-hour format, press the or button or any number button.If you set a time earlier than the current time, you

FAXING4.285Press the scroll button ( or ) until you see the fax job to which you want to add documents and press Enter.The machine automatically sto

GETTING STARTED1.151Changing the Paper Size in the Paper TrayTo load longer sizes of paper, such as Legal-sized paper, you need to adjust the paper gu

FAXING4.294Additional FeaturesUsing Secure Receiving ModeYou may need to prevent your received faxes from being accessed by unauthorized people. You c

FAXING4.30To print received documents:1Access the Secure Receive menu by following steps 1 and 2 on page 4.29.2Press the scroll button ( or ) to dis

FAXING4.314Printing ReportsYour machine can print reports containing useful information. The following reports are available: Phone Book ListThis list

FAXING4.32Junk Fax Number ListThis list shows up to 10 fax numbers specified as the junk fax numbers by using the Junk Fax Setup menu; see page 4.34.

FAXING4.334Using Advanced Fax SettingsYour machine has various user-selectable setting options for sending or receiving faxes. These options are prese

FAXING4.34Advanced Fax Setting OptionsOption DescriptionSend Forward You can set the machine to always forward all of the outgoing faxes to a specifie

FAXING4.354Stamp RCV Name This option allows the machine to automatically print the page number, and the date and time of the reception at the bottom

FAXING4.36Using the Remote Control PanelUsing the Remote Control Panel, you can create and edit Phone Book entries or update the firmware program of y

FAXING4.374The Phone Book TabClick the Phone Book tab to create and edit Phone Book entries.When you click Group Dial, the following window opens.Read

FAXING4.38The Firmware Update TabClick the Firmware Update tab to update the firmware of your machine. This feature should be used by an authorized te

ii Safety Information When using this machine, the following safety precautions should always be followed. Safety During Operation In this manual, th

GETTING STARTED1.163Pinching the paper width guide as shown, move it toward the stack of paper until it lightly touches the side of the stack.NOTES:•

5PRINTINGThis chapter explains how to print your documents in Windows and how to use the print settings. This chapter includes:• Printing a Document i

PRINTING5.2Printing a Document in WindowsThe following procedure describes the general steps required for printing from various Windows applications.

PRINTING5.35The Layout tab first displays. If necessary, select the Orientation option. The Orientation option allows you to select the direction in

PRINTING5.46If necessary, you can set the sequence for the pages to print from the Extra tab. Select the print order you want to use from the Print Or

PRINTING5.55Canceling a Print JobThere are two ways to cancel a print job:To stop a print job from the control panel:Press the Clear/Stop button. Your

PRINTING5.6Using a Favorite SettingThe Favorites option, which is visible on each tab, allows you to save the current properties settings for future u

PRINTING5.75Setting Paper PropertiesUse the following options for paper handling. See page 5.2 for more information about accessing printer’s Properti

PRINTING5.8SourceMake sure that Source is set to the corresponding paper tray.Use the Manual Feed source when printing to special material. You need t

PRINTING5.95Setting Graphic PropertiesUse the following graphic options to adjust the print quality for your specific printing needs. See page 5.2 for

PRINTING5.10Advanced Options You can make advanced settings by clicking the Advanced Options button. Property Description3DarknessUse this option to l

GETTING STARTED1.171NOTE: In the United Kingdom, if a three-wire type (SHUNT-wire, older equipment) telephone or answering machine is connected to the

PRINTING5.115Printing Multiple Pages on One Sheet of the Paper You can select the number of pages to print on a single sheet of paper. To print more t

PRINTING5.123Select the number of pages you want to print per sheet (1, 2, 4, 9 or 16) on the Pages per Side drop-down list.4Select the page order on

PRINTING5.135Printing a Reduced or Enlarged DocumentYou can scale your print job on a page. 1When you change the print settings from your software app

PRINTING5.14Fitting Your Document to a Selected Paper SizeYou can scale your print job to any paper size regardless of the digital document size. This

PRINTING5.155Printing PostersYou can print a single-page document onto 4, 9 or 16 sheets of paper, for the purpose of pasting the sheets together to f

PRINTING5.164Click the Paper tab and select the paper source, size and type.5Click OK and print the document. You can complete the poster by posting t

PRINTING5.175Creating a Watermark1When you change the print settings from your software application, access the printer’s Properties. See page 5.2. 2C

PRINTING5.18Editing a Watermark1When you change the print settings from your software application, access the printer properties. See page 5.2.2Click

PRINTING5.195Using OverlaysWhat is an Overlay?An overlay is text and/or images stored on the computer hard disk drive (HDD) as a special file format t

PRINTING5.204In the Edit Overlays window, click Create Overlay. 5In the Create Overlay window, type a name of up to eight characters in the File name

GETTING STARTED1.18Connecting to your computer(for MFP model only)Plug the USB printer cable into the connector on the back of the printer.You must us

PRINTING5.215Using a Page OverlayAfter an overlay has been created, it is ready to be printed with your document. To print an overlay with a document:

PRINTING5.226If necessary, click Confirm Page Overlay When Printing. When this box is checked, a message window appears each time you submit a documen

PRINTING5.235Setting Up the Locally Shared PrinterYou can connect the machine directly to a selected computer, which is called “host computer,” on the

PRINTING5.24Setting Up the Client Computer1Right-click Start and select Explorer. 2Open your network folder in the left column. 3Right-click the share

PRINTING5.255In Windows NT 4.0/2000/XPSetting Up the Host Computer1Start Windows. 2For Windows NT 4.0/2000, from the Start menu, select Settings and t

PRINTING5.26Setting Up the Client Computer1Right-click Start and select Explorer. 2Open your network folder in the left column. 3Click the shared name

6SCANNINGScanning with your machine lets you turn pictures and text into digital files on your computer. Then you can fax or e-mail the files, display

SCANNING6.2Scanning BasicsYour machine offers a following way to begin scanning:• From TWAIN-compliant software: You can use other software including

7MAINTENANCEThis chapter provides information for maintaining your machine and the toner cartridge.This chapter includes:• Clearing the Memory• Adjust

MAINTENANCE7.2Clearing the MemoryYou can selectively clear information stored in your machine’s memory.1Press Menu on the control panel until “Mainten

GETTING STARTED1.191Turning the Machine On 1Plug one end of the supplied three-pronged electrical type cord into the AC socket on the machine and the

MAINTENANCE7.37Adjusting Shading When the scanning glass becomes dirty, it can alter the shading value. If your copy has black lines or is blurred, ad

MAINTENANCE7.4Cleaning the InsideDuring the printing process, paper, toner and dust particles can accumulate inside the machine. This buildup can caus

MAINTENANCE7.57Cleaning the Scanning GlassKeeping the scanning glass clean helps ensure the best possible copies. We suggest that you clean the scanni

MAINTENANCE7.6Maintaining the Toner CartridgeToner Cartridge StorageTo get the most from the toner cartridge, keep the following guidelines in mind:•

MAINTENANCE7.77Redistributing TonerWhen the toner cartridge is near the end of its life, white streaks or light print occurs. The LCD displays the war

MAINTENANCE7.8Replacing the Toner CartridgeWhen the toner eventually runs out, only blank pages print when a print job is sent or when a fax is receiv

MAINTENANCE7.97Setting the Notify Toner Option If you have set the Notify Toner menu option to “On”, your machine automatically sends a fax to your se

MAINTENANCE7.10Ignoring the Toner Empty MessageWhen the toner cartridge is empty, the machine shows a “[Toner Empty]” message and stops printing.You c

8TROUBLESHOOTINGThis chapter gives helpful information for what to do if you encounter an error.This chapter includes:• Clearing Document Jams• Cleari

TROUBLESHOOTING8.2Clearing Document JamsWhen a document jams while it passes through the ADF (Automatic Document Feeder), “[Document Jam]” appears on

GETTING STARTED1.20Installing SoftwareAbout Software(for MFP model only)You must install software using the supplied CD-ROM after you have set up your

TROUBLESHOOTING8.38Clearing Paper JamsWhen a paper jam occurs, “Paper Jam” appears on the display. Refer to the table below to locate and clear the pa

TROUBLESHOOTING8.44 Insert the paper tray into the machine until it snaps into place.5Open and close the front cover to resume printing.In Tray 21Open

TROUBLESHOOTING8.58In the Paper Exit Area1Open and close the front cover. The jammed paper automatically exits the machine.If the paper does not exit,

TROUBLESHOOTING8.6In the Fuser Area or Around the Toner CartridgeWARNING: The fuser area is hot. Take care when removing paper from the machine.1Open

TROUBLESHOOTING8.78Tips for Avoiding Paper JamsBy selecting the correct paper types, most paper jams can be avoided. When a paper jam occurs, follow t

TROUBLESHOOTING8.8Clearing LCD Error MessagesMessages appear on the display of the control panel to indicate the machine’s status or errors. Refer to

TROUBLESHOOTING8.98[Incompatible]The remote machine does not have the requested feature, such as a delayed transmission.It also occurs if the remote m

TROUBLESHOOTING8.10No. Not AssignedThe one-touch or speed dial location you tried to use has no number assigned to it.Dial the number manually using t

TROUBLESHOOTING8.118Solving ProblemsThe following chart lists some conditions that may occur and the recommended solutions. Follow the suggested solut

TROUBLESHOOTING8.12Printing ProblemsCondition Possible cause Suggested solutionsThe machine does not print.The machine is not receiving power.Check th

GETTING STARTED1.211Printer Driver FeaturesYour printer drivers support the following standard features:• Paper source selection• Paper size, orientat

TROUBLESHOOTING8.138A print job is extremely slow.The job may be very complex.Reduce the complexity of the page or try adjusting the print quality set

TROUBLESHOOTING8.14Printing Quality ProblemsThe dirty inside of the machine or improper paper loading may reduce the print quality. See the table belo

TROUBLESHOOTING8.158Toner specs• The paper may not meet specifications; for example, the paper is too moist or too rough. See “Paper Specifications” o

TROUBLESHOOTING8.16Vertical repetitive defectsIf marks repeatedly appear on the printed side of the page at even intervals:• The toner cartridge may b

TROUBLESHOOTING8.178Curl or wave• Ensure that the paper is loaded properly.• Check the paper type and quality. Both high temperature and humidity can

TROUBLESHOOTING8.18Character VoidsCharacter voids are white areas within the parts of characters that should be solid black:• If you are using transpa

TROUBLESHOOTING8.198Copying ProblemsCondition Suggested solutionsCopies are too light or too dark.Use the Darknen button to darken or lighten the back

TROUBLESHOOTING8.20Scanning ProblemsCondition Suggested solutionsThe scanner does not work. • Make sure that you place the document to be scanned face

TROUBLESHOOTING8.218Faxing ProblemsCondition Suggested solutionsThe machine is not working, there is no display and the buttons are not working.• Unpl

TROUBLESHOOTING8.22Documents do not store in memory. There may not be enough memory space to store the document. If the display shows a “Memory Full”

GETTING STARTED1.22Installing Software in Windows(for MFP model only)System RequirementsBefore you begin, ensure that your system meets the minimum re

AAPPENDIXThis chapter includes:• Installing an Optional Tray• Specifications• Scanner Specifications• Printer Specifications• Facsimile Specifications

A.2Installing an Optional Tray You can increase the paper handling capacity of your machine by installing an optional Tray 2. This tray holds 250 shee

A.3A5Plug the interface cable of the tray into the Tray 2 cable connector on the back of the machine.6Load paper in the optional Tray 2. The instructi

A.4Setting the Paper Type and Size for Tray 2After installing the optional Tray 2 and loading paper in the tray, you need to set the paper type and si

A.5ASpecificationsGeneral SpecificationsItem DescriptionAutomatic document feeder (ADF)Up to 50 sheets (weight: 75 g/m2, 20 lb)ADF Document size Width

A.6Scanner SpecificationsCopier SpecificationsWeightNet: 11 Kg (including toner cartridge, excluding package)Optional Paper Tray(Tray2): 2.5 KgPackage

A.7A*1 Single Document Multi Copy*2 Multi Document Multi CopyPrinter SpecificationsMultiple copies 99 pagesBit depth1 bit for Text mode8 bit for Gray

A.8Facsimile SpecificationsItem DescriptionCompatibility ITU-T Group 3Applicable linePublic Switched Telephone Network (PSTN) or behind PABXData codin

A.9APaper SpecificationsOverviewYour machine accepts a variety of print materials, such as cut-sheet paper, including up to 100 % recycled fiber conte

A.10NOTES: • You may experience jams when using print materials with a length of less than 127 mm (5 in.). For optimum performance, ensure that you ar

GETTING STARTED1.231Installing Software in windowsNOTES: • Cancel the “New Hardware Found” window when your computer boots up.• Make sure that your m

A.11ANOTES: • Do not use letterhead paper printed with low-temperature inks, such as those used in certain types of thermography.• Do not use raised o

A.12Paper Output CapacityPaper Storage EnvironmentPaper storage environmental conditions directly affect the feed operation.Ideally, the machine and p

A.13AEnvelopesEnvelope construction is critical. Envelope fold lines can vary considerably, not only between manufacturers, but also within a box from

A.14Envelope MarginsThe following gives typical address margins for a commercial #10 or DL envelope.NOTES:• For the best print quality, position margi

A.15ATransparenciesTransparencies used in the machine must be able to withstand 180°C (356°F), the machine’s fusing temperature.CAUTION: To avoid dama

INDEXAadding documents 4.27ADF (Automatic Document Feeder), load 3.3ADF rubber pad, replace 7.11automatic dialinggroup 4.18one-touch 4.15speed 4.16aut

memory, clear 7.2Nnetwork printer, set 5.23notifying toner low 7.9Oone-touch dialdialing 4.16storing 4.15optional tray, install 9.2orientation, print

SSafety information i.iiscanningWindows 6.2searching Phone Book 4.20Secure Receiving mode 4.29sending a faxautomatically 4.7manually 4.8sharing printe

H916-8650

i English Safety Information ... iiSafety During Operation ... i

GETTING STARTED1.242Choose the installation type. •Typical: Installs the common software for your printer, such as printer driver, Twain driver, Remot

ii Safety Information When using this machine, the following safety precautions should always be followed. Safety During Operation In this manual, th

iii CAUTION: Power Supply The socket-outlet shall be in stalled near the product and shall be easily accessible. Ozone Safety This product generate

iv Declaration of Conformity Notice to Users in EEA Countries This product complies with the essential requirements and provisions of Directive 1999/

1 English Control Panel Functions 1 Use to store frequently-dialed fax number and dial them with a touch of the buttons.Allows you to shift the one-t

2 4 FAX Allows you to select the fax receiving mode.• Allows you to store frequently-dialed fax numbers using a one or two-digit speed dial or group

3 English Changing the Display Language To change the language that displays on the display of the control panel, follow these steps: 1 Press Menu

4 You can also use the scroll button ( or ) to move the cursor under the digit you want to correct and enter a new number. 4 To select “AM” or “PM”

5 English Using Advanced Fax Settings Your machine has various user-selectable setting options for sending or receiving faxes. These options are pres

62Load the documents up to 50 pages face down into the ADF and adjust the document guides to the document size.For detailed guidelines for preparing a

7EnglishConfirming Transmission When the last page of your document has been sent successfully, the machine beeps and returns to Standby Mode. When so

GETTING STARTED1.2515Click Finish.NOTES:• When you want to use your machine with the parallel cable, remove the USB cable and connect the parallel cab

8Memo

iii CAUTION: Power Supply The socket-outlet shall be in stalled near the product and shall be easily accessible. Ozone Safety This product generate

GETTING STARTED1.26NOTES: If your machine is not connected to the computer, the following window will appear.• After connecting the machine, click Nex

GETTING STARTED1.271Removing Software(for MFP model only)Uninstall is required if you are upgrading software or if your installation fails.1You can se

GETTING STARTED1.28Setting Up the Machine SystemChanging the Display LanguageTo change the language that displays on the display of the control panel,

GETTING STARTED1.291Setting the Machine IDIn some countries, you are required by law to indicate your fax number on any fax you send. The Machine ID,

GETTING STARTED1.30Entering Characters Using the Number KeypadAs you perform various tasks, you need to enter names and numbers. For example, when you

GETTING STARTED1.311Keypad Letters and NumbersChanging Numbers or NamesIf you make a mistake while entering a number or name, press the button to de

GETTING STARTED1.32Setting the Date and TimeThe current date and time are shown on the display when your machine is on and ready to work. All of your

GETTING STARTED1.331Changing the Clock ModeYou can set your machine to display the current time using either 12-hour or 24-hour format.1Press Menu unt

GETTING STARTED1.34Setting SoundsYou can control the following sounds:• Ringer: You can adjust the ringer volume.• Key Sound: With this option set to

GETTING STARTED1.351Speaker VolumeTo adjust the volume using the On Hook Dial button:1Press On Hook Dial. A dial tone sounds from the speaker.2Press t

iv Declaration of Conformity Notice to Users in EEA Countries This product complies with the essential requirements and provisions of Directive 1999/

GETTING STARTED1.36Using the Save ModePower Save ModePower Save mode allows your machine to reduce power consumption when it is not in actual use. You

2PAPER HANDLING This chapter introduces you to the basics of selecting print materials and loading them into your machine.This chapter includes:• Sele

PAPER HANDLING2.2Selecting Print MaterialsYou can print on a variety of print materials, such as plain paper, envelopes, labels, *transparencies* and

PAPER HANDLING2.32Guidelines for Paper and Special MaterialsWhen selecting or loading paper, envelopes, or other special material, keep these guidelin

PAPER HANDLING2.4- To avoid smudging caused by fingerprints, handle them and coated paper carefully.- To avoid fading, do not expose the printed trans

PAPER HANDLING2.52Printing to the Front Output Tray (Face down)The front output tray collects printed paper face-down in correct order. The tray shoul

PAPER HANDLING2.6To use the rear output slot:1Open the rear cover by pulling it upward. WARNING: The fusing area inside the rear part of your machine

PAPER HANDLING2.72Loading Paper in the Paper TrayThe paper tray can hold a maximum of 250 sheets of 20 lb plain paper. For faxing and copying, you can

PAPER HANDLING2.8Using the Manual FeederUse the manual feeder to print transparencies, labels, envelopes or postcards in addition to making quick runs

PAPER HANDLING2.922Adjust the paper guide to the width of the print material.NOTE: When printing on previously printed paper from the manual feeder, t

v Positions of Labels and Hallmarks for WARNING and CAUTION Labels This machine has labels for WARNING and CAUTION at the positions shown below. F

PAPER HANDLING2.10Setting the Paper Type and Size for the Manual FeederAfter loading paper in the manual feeder, you need to set the correct paper typ

3COPYINGThis chapter gives you step-by-step instructions for copying documents.This chapter includes:• Loading Paper for Copying• Preparing a Document

COPYING3.2Loading Paper for CopyingThe instructions for loading print materials are the same whether you are printing, faxing or copying. For coping,

COPYING3.33Making a Copy1Pull the document support all the way out. Fold out the extender, if necessary.2 Load the documents up to 20 pages face down

COPYING3.4Setting Copy OptionsThe buttons on the control panel let you make all the basic copy options; darkness, document type, copy size and number

COPYING3.53Original Type The image setting is used to improve the copy quality by selecting the document for the current copy job. To select the docum

COPYING3.6Reduced/Enlarged CopyingUsing the Reduce/Enlarge button, you can reduce or enlarge the size of a copied image from 50% to 150%.To select fro

COPYING3.73Changing the Default SettingsCopy options, including darkness, image, copy size and number of copies, can be set to the most frequently use

COPYING3.8Setting the Time Out OptionYou can set the time the machine waits before it restores the default copy settings, if you do not start copying

4FAXINGThis chapter gives you information about using your machine as a fax machine.This chapter includes:• Sending a Fax• Receiving a Fax• Automatic

vi NOTICE Note to users in the United States of America Notice: This equipment has been tested and found to comply with the limits for a Class B digi

FAXING4.2Sending a FaxChanging the Fax Setup options1Press Menu until “Fax Setup” appears on the top line of the display. The first available menu ite

FAXING4.34Available Fax Setup OptionsYou can use the following setup options for configuring the fax system:Option DescriptionRing To Answer You can s

FAXING4.4Discard Size When receiving a document as long as longer than the paper installed in your machine, you can set the machine to discard any exc

FAXING4.541Pull the document input support all the way out. Fold out the extender, if necessary.2Load the documents up to 20 pages face down into the

FAXING4.6Adjusting the Document ResolutionThe default document settings produce good results when setting typical text based documents.However, if you

FAXING4.74Sending a Fax Automatically1Load the document(s) face down into the ADF.For details about loading a document, see page 4.5.2Adjust the docum

FAXING4.8Sending a Fax Manually1Load the document(s) face down into the ADF.For details about loading a document, see page 4.5.2Adjust the document re

FAXING4.94Confirming Transmission When the last page of your document has been sent successfully, the machine beeps and returns to Standby Mode. When

FAXING4.10Receiving a FaxAbout Receiving Modes• In Fax mode, the machine answers an incoming fax call and immediately goes into the fax reception mode

FAXING4.114Loading Paper for Receiving Faxes The instructions for loading paper in the paper tray are the same whether you are printing, faxing, or co

vii USA FCC Requirements 1. This equipment complies with Part 68 of the FCC rules and requirements adopted by the ACTA. On the cover of this equip

FAXING4.12Receiving Automatically in Ans/Fax Mode For using this mode, you must attach an answering machine to the EXT jack on the back of your machin

FAXING4.134Receiving Manually Using Remote Receive Start CodeYou can receive a fax from someone you are talking to on the extension telephone without

FAXING4.14To set up the DRPD mode:1Press Menu until “Fax Setup” appears on the top line of the display.The first available menu item, “Receive Mode,”

FAXING4.154Automatic DialingOne-touch DialingThe 20 one-touch buttons on the control panel lets you store frequently-used fax numbers and dial a numbe

FAXING4.16Sending a Fax using a One-touch Number1Load the document(s) face down into the ADF.For details about loading a document, see page 4.5.2Adjus

FAXING4.1745Enter the number you want to store using the number keypad and press Enter.To insert a pause between numbers, press Redial/Pause. A symbol

FAXING4.18Group Dialing If you frequently send the same document to several destinations, you can create a group of these destinations and set them un

FAXING4.19410To assign a name to the group, enter the name.ORIf you do not want to assign a name, skip this step. 11Press Enter when the name appears

FAXING4.208Press Enter to add or delete the number.9To change the group name, press Upper Level.10Enter a new group name and press Enter.11If you want

FAXING4.214Searching Sequentially through the Memory1Press Phone Book.2Press Enter when “Search&Dial” appears on the display.3Press the scroll but

viii Differences Between British and American English WARNING • Do not disassemble the machine as it may give you an electric shock.• If you print la

FAXING4.22Advanced Fax FunctionsSending Broadcasting FaxesUsing the Broadcasting button on the control panel, you can use the broadcasting fax feature

FAXING4.2347When you finish entering fax numbers, press 2 to select “No” at a Another No. prompt.The document is scanned into the memory before transm

FAXING4.247To enter more fax numbers, press 1 to select “Yes” and repeat steps 4 and 5. You can add up to 10 destinations.Note that you cannot use gro

FAXING4.254Sending a Priority FaxUsing the Priority Fax feature, a high priority document can be sent ahead of reserved operations. The document is sc

FAXING4.26Polling a Remote MachinePolling is used when one fax machine requests another to send a document. This is useful when the person with the or

FAXING4.274To select “AM” or “PM” for 12-hour format, press the or button or any number button.If you set a time earlier than the current time, you

FAXING4.28The machine automatically stores the documents in the memory, and the display shows the memory capacity and the number of pages. After stori

FAXING4.294Additional FeaturesUsing Secure Receiving ModeYou may need to prevent your received faxes from being accessed by unauthorized people. You c

FAXING4.30To print received documents:1Access the Secure Receive menu by following steps 1 and 2 on page 4.29.2Press the scroll button ( or ) to dis

FAXING4.314Printing ReportsYour machine can print reports containing useful information. The following reports are available: Phone Book ListThis list