Ricoh Printer/Scanner Unit Type 8000 Manuale Utente

Printer/Scanner Unit Type 8000Operating InstructionsScanner ReferenceRead this manual carefully before you use this machine and keep it handy for futu

2About the Scanner FunctionsThis section describes functions you can use in the scanner mode.For details about each function, see respective chapters.

Delivering Scan Files924Switching to the Network Delivery Scanner ScreenThis section explains how to switch the screen to the network delivery scanner

Specifying Delivery Destinations934Specifying Delivery DestinationsThis section explains how to specify delivery destinations.Selecting Destinations R

Delivering Scan Files944Selecting destinations by entering their registration numbersSelect a destination by entering its Short ID number (registered

Specifying Delivery Destinations954Selecting destinations by searching the delivery server’s Destination ListIn the delivery server’s Destination List

Delivering Scan Files964Note❒ The Comment search function searches for destinations by comment infor-mation, which is a registration item required by

Specifying the Sender974Specifying the SenderThis section explains how to specify the e-mail sender when sending a file by e-mail via the delivery ser

Delivering Scan Files984Selecting the Sender by Entering the Registration NumberYou can select the sender by entering the registration number.A Press

Specifying the Sender994Selecting a Sender by Searching the Delivery Server’s Destination ListThis section explains how to select a sender by searchin

Delivering Scan Files1004F If necessary, press [Advanced Search], and then specify the detailed searchcriteria.By pressing [Advanced Search], you can

Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server1014Specifying the Subject of the E-mail to Be Transmitted via the Deliv

3Display PanelThis section explains the simplified display and three confirmation screens:Check Modes, Preview, and Transmission File Status.You can f

Delivering Scan Files1024Simultaneous Storage and DeliveryThis section explains how to store a file and simultaneously deliver it.A Press [Store File]

1035. Scanning Originals with theNetwork TWAIN ScannerUsing the machine, you can scan originals into a client computer over the net-work.Before Using

Scanning Originals with the Network TWAIN Scanner1045Outline of the Network TWAIN ScannerThis section outlines the network TWAIN scanner function.In t

Before Using the Network TWAIN Scanner1055Preparing to Use the Network TWAIN ScannerThis section describes the preparations and settings for using the

Scanning Originals with the Network TWAIN Scanner1065Installing the TWAIN Driver from the Supplied CD-ROMThis section explains how to install the TWAI

Basic Network TWAIN Scanner Operation1075Basic Network TWAIN Scanner OperationThis section describes the basic operation for scanning with the network

Scanning Originals with the Network TWAIN Scanner1085Note❒ If you have already selected a scanner, you do not need to select the scan-ner unless you w

1096. Various Scan SettingsThis section describes various scan settings.Scan SettingsThis section explains how to make Scan settings.A Press [Scan Set

Various Scan Settings1106Items for Specifying Scan SettingsThis section describes the items for Scan Settings.Scan TypeSelect a scan type that is appr

Items for Specifying Scan Settings1116Scan SizeSelect the size of the original to be scanned.The following items and sizes can be selected:❖ [Auto Det

4Confirmation DisplaysThis section explains three confirmation displays: Check Modes, Preview andTransmission File Status.Check ModesThis section expl

Various Scan Settings1126Relationship of original of mixed sizes and scan sizeThis section explains differences you need to be aware of when scanning

Items for Specifying Scan Settings1136C Press [Custom Size].D Specify Original Size (X1 and Y1) using the number keys, and then pressthe {q} key.For e

Various Scan Settings1146Note❒ You can specify original sizes (X1 and Y1) of 140 mm or larger. ❒ To scan an original that is smaller than 140 mm, make

Items for Specifying Scan Settings1156Setting procedure of custom size when scanning part of an originalThis section explains how to set a custom size

Various Scan Settings1166❖ Example 3Examples 1 and 2 (above) explain the procedure for scanning the “R” area of theoriginal.A Press [Scan Settings].B

Items for Specifying Scan Settings1176D Specify Original Size (X1 and Y1) using the number keys, and then pressthe {q} key.For example, set X1 to 300

Various Scan Settings1186How to set originals to scan them by custom sizeThis section explains how to place originals you want to scan at Custom size.

Items for Specifying Scan Settings1196EditMake editing settings.❖ [Erase Border]Deletes the borders of the scanned original according to the specified

Various Scan Settings1206Adjusting Image DensityThis section explains how to adjust image density.To adjust image density, press [W] or [V], at the le

Setting of Original Feed Type1216Setting of Original Feed TypeThis section explains Original Feed Type settings such as orientation and scansides of o

5PreviewThis section explains items that are displayed and how to display the Preview screen.Use the Preview screen to check that of originals have be

Various Scan Settings1226❖ Exposure Glass❖ ADFNote❒ Originals are normally rectangular ( ) or horizontally long ( ). However, thetable above uses squa

Setting of Original Feed Type1236Original SettingsThis section explains the settings for the scanning the sides of originals.One-sided originalThis se

Various Scan Settings1246Two-sided originalThis section explains the settings for scanning both sides of originals.A Press [Original Feed Type].B In [

Setting of Original Feed Type1256Batch, SADFThis section explains settings for scanning multiple originals in several batches.To scan the originals as

Various Scan Settings1266Note❒ If [SADF] is selected, scanning starts as soon as you place additional origi-nals in the ADF. However, in the following

Setting of Original Feed Type1276DivideThis section explains settings for dividing multiple originals by a specified num-ber of pages and then sending

Various Scan Settings1286F Press [OK] twice.The current settings are displayed.Note❒ If the last page of a batch of divided originals is blank, you ca

Scanning Multiple Pages of Originals as One File1296Scanning Multiple Pages of Originals as One FileThis section explains the procedure for sending mu

Various Scan Settings1306F Press the {Start} key to scan originals.If [Batch] is selected, place additional originals, and then press the {Start} key.

Setting File Type and File Name1316Setting File Type and File NameThis section explains the procedure for setting file type, file name, and securityfo

6Transmission File StatusThis section explains items that are displayed and how to display the Transmis-sion File Status screen.Use the Transmission F

Various Scan Settings1326B Select a file type.C Press [OK].

Setting File Type and File Name1336Setting File NameThis section explains the procedure for setting a file name.Scanned file will be given a file name

Various Scan Settings1346Changing the starting digit of file name serial numbersA single-page file is assigned a serial number after the file name. Th

Setting File Type and File Name1356Security Settings to PDF FilesThis section explains security settings for PDF files.Use security settings to preven

Various Scan Settings1366F In [Password], press [Enter].G Enter a password, and then press [OK].The password entered here will be required to open the

Setting File Type and File Name1376Changing security permissions for PDF filesSet a Master Password to restrict unauthorized printing, changing, copyi

Various Scan Settings1386F In [Password], press [Enter].G Enter a password, and then press [OK].The password entered here will be required to change t

Programs1396ProgramsYou can register frequently used settings in the machine memory and recallthem for future use.Note❒ You can register up to 10 prog

Various Scan Settings1406D Select the number of the program in which you want to register the set-tings.Program numbers with malready have settings in

Programs1416Changing a Registered ProgramTo change the settings registered to a program:A Press the {Program} key.B Press [Recall].C Press the number

75. File NameDisplays the stored file name of files thatare simultaneously sent and stored, or ofstored files that are sent.6. StatusDisplays one of t

Various Scan Settings1426Deleting a ProgramTo delete a registered program:A Press the {Program} key.B Press [Delete].C Press the number of the program

Programs1436Registering Initial Values for Initial DisplayThis section explains how to set defaults for the initial screen, which appearswhen the mach

Various Scan Settings1446Scan Settings When Using Twain ScannerThis section explains how to specify original orientation and scan setting for abundle

Scan Settings When Using Twain Scanner1456Placing OriginalsThe following table shows the relationship between the original orientation andthe Scanner

Various Scan Settings1466When Scanning Originals of Mixed Sizes Using TWAIN ScannerThis section explains the differences between scanning mixed-size o

1477. AppendixThe appendix details specifications of the scanner function and explains supple-mentary settings.Relationship between Resolution and Fil

Appendix1487When Using E-mail, Folder Sending, Storing or Network Delivery FunctionThis section explains the relationship between resolution and scan

Relationship between Resolution and File Size1497When Using as a TWAIN ScannerThis section explains the relationship between resolution and scan size

Appendix1507❖ If [Gray Scale] is selected in [Col./ Grad.:]The originals can be scanned using combinations marked with in the tableif Original Orien

Relationship between File Type Specified for Scanning and File Types for Sending E-mail and Folder1517Relationship between File Type Specified for Sca

8Scanner FeaturesThis section explains Scanner Features settings.To display the Scanner Features screen, press the {User Tools / Counter} key. Fordeta

Appendix1527Placing an Original on the Exposure GlassPlacing an Original in the ADF

Software Supplied on CD-ROM1537Software Supplied on CD-ROMThis section explains the applications on the supplied CD-ROM.Quick InstallThis section expl

Appendix1547DeskTopBinder LiteThis section tells you the file path to DeskTopBinder Lite, the DeskTopBinderLite system requirements, and the applicati

Software Supplied on CD-ROM1557❖ Software installed with DeskTopBinder Lite•Auto Document LinkAuto Document Link on the client computer monitors in-tr

Appendix1567Values of Various Set Items for Transmission/Storage/Delivery FunctionThis section explains the values of various transmission/storage/del

Values of Various Set Items for Transmission/Storage/Delivery Function1577Folder transmissionThe following table tells you the maximum values of the S

Appendix1587Storage FunctionThe following table tells you the maximum values of the storage function set-tings.Item Maximum value CommentsNumber of fi

Values of Various Set Items for Transmission/Storage/Delivery Function1597Network Delivery FunctionThe following table tells you the values of setting

Appendix1607SpecificationsThe following table tells you the specifications of the scanner.Scan method Flatbed scanningScan speed When using the E-mail

161INDEXAAddress Book, 12, 41, 48ADF, 118, 121, 144Adjusting image density, 120Advanced search, 20, 23, 29, 48Auto density, 120Auto Detect,

9❖ Send Settings❖ Initial SettingsItems DescriptionCompression (Black & White) Specify a compression method for files scanned in black and white.C

162LLDAP, 11LDAP server, 23Line Art, 110List of stored files, 77MManaging stored files, 79, 80, 82, 83Manual entry, 22, 33, 50Manuals for

163Simultaneous storage and delivery, 102Simultaneous storage and sending by e-mail, 34Simultaneous storage and sending by Scan to Folder, 61Sin

164 EN USA D406-7553

Note to users in CanadaNote:This Class B digital apparatus complies with Canadian ICES-003.Remarque concernant les utilisateurs au CanadaAvertissement

Printer/Scanner Unit Type 8000 Operating Instructions Scanner ReferenceEN USA D406-7553

10

111. Sending Scan Files byE-mailYou can attach scan files to e-mails and send them via connections such as LANand the Internet.Before Sending Scan Fil

IntroductionThis manual contains detailed instructions and notes on the operation and use of this machine. For yoursafety and benefit, read this manua

Sending Scan Files by E-mail121Preparation for Sending by E-mailThis section explains the preparation and settings for sending scan files by e-mail.A

Before Sending Scan Files by E-mail131E-mail ScreenThis section explains the screen layout when sending scan files by e-mail.The function items displa

Sending Scan Files by E-mail141Basic Operation for Sending Scan Files by E-mailThis section describes the basic operation for sending scan files by e-

Basic Operation for Sending Scan Files by E-mail151G If necessary, press [File Name / Type] to specify settings such as file name andfile format.For d

Sending Scan Files by E-mail161Referencep.17 “Switching to the E-mail Screen”p.109 “Various Scan Settings”p.120 “Adjusting Image Density”p.121 “Settin

Switching to the E-mail Screen171Switching to the E-mail ScreenThis section explains how to switch the screen to the E-mail screen.If the Scan to Fold

Sending Scan Files by E-mail181Specifying E-mail DestinationsThis section explains how to specify e-mail destinations.You can specify e-mail destinati

Specifying E-mail Destinations191If the target destination does not appear, take one of the following steps:• Display the destination by selecting its

Sending Scan Files by E-mail201Searching the machine’s address book for the destination and selecting itThis section explains how to search the machin

Specifying E-mail Destinations211Note❒ If [LDAP Search] is set to [On] in [System Settings], check that [Address Book]in the upper part on the screen

iManuals for This MachineRefer to the manuals that are relevant to what you want to do with the machine.Important❒ Media differ according to manual.❒

Sending Scan Files by E-mail221Entering an E-mail Address ManuallyThis section explains how to enter an e-mail address manually.A Press [Manual Entry]

Specifying E-mail Destinations231Selecting Destinations by Searching an LDAP ServerBy accessing an LDAP server, you can search for destinations and se

Sending Scan Files by E-mail241F If necessary, press [Advanced Search], and then specify the detailed searchcriteria.By pressing [Advanced Search], yo

Specifying E-mail Destinations251❒ By pressing [Advanced Search], the following criteria appear:• [Beginning Word]: The names which start with the ent

Sending Scan Files by E-mail261Registering a Directly-Entered Destination in the Address BookThis section explains how to register a directly-entered

Specifying the E-mail Sender271Specifying the E-mail SenderThis section explains how to specify the e-mail sender.To send e-mail, you must specify the

Sending Scan Files by E-mail281Using a Registration Number to Specify a Sender NameSelect the sender from the destination list according to the regist

Specifying the E-mail Sender291Selecting the Sender by Searching the Machine’s Address BookThis section explains how to select the sender by searching

Sending Scan Files by E-mail301G Press [Start Search].Destinations that match the search criteria are displayed.H Select the sender.I Press [OK].Note❒

Specifying the E-mail Subject311Specifying the E-mail SubjectThis section explains how to specify the e-mail subject.A Press [Subject].The soft keyboa

ii❖ Security ReferenceThis manual is for administrators of the machine. It explains security func-tions that you can use to prevent unauthorized use o

Sending Scan Files by E-mail321Specifying the E-mail MessageThis section explains how to specify the e-mail message.The message can be created in the

Specifying the E-mail Message331Manual Entry of a MessageYou can enter the message manually.A Press [Text].B Press [Manual Entry].The soft keyboard ap

Sending Scan Files by E-mail341Simultaneous Storage and Sending by E-mailThis section explains how to store a file and simultaneously send it by e-mai

Simultaneous Storage and Sending by E-mail351Sending the URL by E-mailThis section explains how to send the URL of the stored file by e-mail.Important

Sending Scan Files by E-mail361Note❒ It is recommended that you use Web Image Monitor on the same networkenvironment. For details about settings for u

372. Sending Scan Files toFoldersUsing the Scan to Folder function, you can send scan files over the network toshared folders, FTP server folders, or

Sending Scan Files to Folders382Sending files to an FTP server1. This machineYou can send scan files to FTP serverfolders. To send scan files to FTP s

Before Sending Files by Scan to Folder392Sending files to a NetWare server1. This machineYou can send scan files to NetWare fold-ers. To send scan fil

Sending Scan Files to Folders402Preparation for Sending by Scan to FolderThis section describes the preparations and settings for sending scan files b

Before Sending Files by Scan to Folder412Registering Destination Folders in the Address BookYou can register the addresses of frequently-used destinat

iiiTABLE OF CONTENTSManuals for This Machine ...iHow to Read This M

Sending Scan Files to Folders422Scan to Folder ScreenThis section describes the screen layout when sending scan files by Scan to Folder.The function i

Basic Operations When Using Scan to Folder432Basic Operations When Using Scan to FolderThis section describes the basic operations involved in using S

Sending Scan Files to Folders442G If necessary, press [File Name / Type] to specify settings such as file name andfile format.For details, see “Settin

Switching to the Scan to Folder Screen452Switching to the Scan to Folder ScreenThis section explains how to switch to the Scan to Folder screen.If the

Sending Scan Files to Folders462Specifying Scan to Folder DestinationsThis section explains how to specify Scan to Folder destinations.You can send a

Specifying Scan to Folder Destinations472Selecting a destination registered in the destination listSelect the destination from the destination list.A

Sending Scan Files to Folders482B Enter the five-digit registration number that has been assigned to a desti-nation folder using the number keys.If th

Specifying Scan to Folder Destinations492E If necessary, press [Advanced Search], and then specify the detailed searchcriteria.By pressing [Advanced S

Sending Scan Files to Folders502Sending Files to a Shared Network FolderThis section explains how to specify the destination when sending files to ash

Specifying Scan to Folder Destinations512E Press [OK].F Depending on the destination setting, enter the user name for logging onto the client computer

iv2. Sending Scan Files to FoldersBefore Sending Files by Scan to Folder ...37Outline of Send

Sending Scan Files to Folders522Specifying the path by browsing the network for destinationsYou can browse computers on the network for the destinatio

Specifying Scan to Folder Destinations532Note❒ If authentication is required to access the folder, the login screen appears.Enter the user name and pa

Sending Scan Files to Folders542Sending Files to an FTP ServerThis section explains how to specify destinations when sending files to an FTPserver.Ent

Specifying Scan to Folder Destinations552J To change the port number which is set in [System Settings], press [Change]on the right side of the port nu

Sending Scan Files to Folders562Sending Files to an NDS Tree or NetWare ServerThis section explains how to specify destinations when sending files to

Specifying Scan to Folder Destinations572E Enter the path for the folder.If you set the connection type to [NDS], the NDS tree name is “tree”, the nam

Sending Scan Files to Folders582Specifying the path to a destination folder in an NDS tree or on a NetWare server by browsing the networkYou can brows

Specifying Scan to Folder Destinations592❒ If the selected NDS tree or NetWare server requires authentication, a loginscreen appears. Enter a user nam

Sending Scan Files to Folders602Registering the Path to the Selected Destination in the Address BookThis section explains how to register folder paths

Simultaneous Storage and Sending by Scan to Folder612Simultaneous Storage and Sending by Scan to FolderThis section explains how to store a file and s

v4. Delivering Scan FilesBefore Delivering Files ...85Outline of

Sending Scan Files to Folders622

633. Storing Files Using theScanner FunctionUsing the scanner function, you can store scan files in the machine and then sendthe stored files by e-mai

Storing Files Using the Scanner Function6431. This MachineYou can store scan files on the machine’shard disk. The stored files can be sent bye-mail, S

Basic Operation for Storing Scan Files653Basic Operation for Storing Scan FilesThis section describes the basic operation for storing scan files.A Mak

Storing Files Using the Scanner Function663H If necessary, specify file information, such as [User Name], [File Name], and[Password].For details, see

Specifying File Information for a Stored File673Specifying File Information for a Stored FileYou can specify data for a stored file, such as user name

Storing Files Using the Scanner Function683Specifying a File NameThis section explains how to change the name of a stored file.A stored file is alloca

Specifying File Information for a Stored File693Specifying a PasswordYou can specify a password for the stored file.Important❒ Do not forget the passw

Storing Files Using the Scanner Function703Displaying the List of Stored FilesThis section describes the list of stored files.Using the list of stored

Displaying the List of Stored Files7138. List of stored filesDisplays the list of stored files.If the selected file does not appear, press[U] or [T] t

viScanning Multiple Pages of Originals as One File ...129Setting File Type and File Name...

Storing Files Using the Scanner Function723Searching the List of Stored FilesYou can search for files from the stored files using the user name or fil

Displaying the List of Stored Files733 Searching by file nameYou can search for a stored file by its file name.A Press [Select Stored File].B Press

Storing Files Using the Scanner Function743Checking Stored FilesYou can display the Preview screen and check a stored file on the machine orfrom the c

Checking Stored Files753Stored File Preview Screen1. [Zoom Out], [Zoom In]In previewing, you can reduce or enlargethe file image.2. [←][→][↑][↓]You ca

Storing Files Using the Scanner Function763Checking Stored Files from a Client ComputerUsing DeskTopBinder Lite or Web Image Monitor, you can also dis

Sending a Stored File773Sending a Stored FileYou can either send the selected file or the URL of the file location.This section mainly explains how to

Storing Files Using the Scanner Function783Note❒ If you choose a file protected by a password, a screen to enter the passwordappears. To select the fi

Managing Stored Files793Managing Stored FilesThis section explains how to delete stored files and how to change the data forstored files.Deleting a St

Storing Files Using the Scanner Function803Changing Data for a Stored FileYou can change data for a stored file, such as [User Name], [File Name], and

Managing Stored Files813E Enter a new user name.The user names shown here are names that were registered on the [Adminis-trator Tools] tab in [System

1How to Read This ManualSymbolsThis manual uses the following symbols:Indicates important safety notes.Ignoring these notes could result in serious in

Storing Files Using the Scanner Function823Changing a file nameYou can change the file name of a stored file.A Press [Select Stored File].The list of

Managing Stored Files833Changing a passwordEnter the password for accessing the stored file.Important❒ Be sure not to forget the password. If you forg

Storing Files Using the Scanner Function843

854. Delivering Scan FilesUsing the ScanRouter delivery software, you can deliver by various methodsscan files produced by the machine.Before Deliveri

Delivering Scan Files864Preparing to Deliver a FileThis section describes the preparations and settings for delivering scan files.Important❒ To use th

Before Delivering Files874Installing DeskTopBinder Lite from the Supplied CD-ROMThis section explains how to install DeskTopBinder Lite on a client co

Delivering Scan Files884Network Delivery Scanner ScreenThis section describes the screen layout when using the network delivery scan-ner.The function

Basic Operation for Delivering Files894Basic Operation for Delivering FilesThis section describes the basic operation for delivering scan files using

Delivering Scan Files904F If necessary, press [Original Feed Type] to specify settings such as original ori-entation.For details, see “Setting of Orig

Basic Operation for Delivering Files914❒ Register the sender’s e-mail address using the ScanRouter delivery soft-ware in advance.❒ By pressing the {Ch